Document Control Coordinator UAE National

7 days ago

Al Ain, Abu Dhabi, United Arab Emirates AECOM Full time

Join AECOMs dynamic team as a Document Controller where you will play a pivotal role in ensuring the seamless management of technical documents specifications and drawings. Responsible for maintaining accurate records issuing documents and contributing to monthly progress reports you will be a key player in our commitment to excellence. Collaborate with project teams support knowledge management initiatives and actively identify opportunities for improvement. If youre detailoriented possess strong organizational skills and thrive in a collaborative environment this is a fantastic opportunity to contribute to the success of AECOM projects.

  1. Document Management:
    • Maintain track and file all technical documents including specifications drawings vendor drawings calculation sheets field revision instructions engineering revisions instructions and shop drawings.
    • Issue correspondences and documents as per the project requirements
  2. Reporting:
    • Prepare reports including Registers/logs of Critical/NonCritical Documents Drawings Shop Drawings RFI NCR CAR (Corrective Action Request) etc. for submission in monthly progress reports to the Client.
    • Generate and maintain the Master Document Register.
  3. Record Keeping and Compliance:
    • Maintain periodical records and registers as required by various regulations.
    • Manage the registration/renewal of various licenses.
  4. Correspondence and Communication:
    • Handle and maintain all types of incoming and outgoing correspondences and transmittals.
    • Control and ensure that information is distributed based on established protocols and Project Communication Management
    • Coordinate and manage meetings workshops and other engagement functions required by the Project / Business Line.
  5. Administrative Tasks:
    • Prepare daily weekly and monthly reports for maintaining regular records.
    • Digitize and make copies of drawings and documents based on business needs. 
    • Assure that all completed documents have been signedoff by the appropriate personnel.
    • Distribute copies of documents to the appropriate personnel.
    • Coordinate with Project Managers Business Line Leaders and other Stakeholders on the proper methods of protection for project records making recommendations on media rotation procedures etc.

Qualifications :

  • Bachelors degree or Diploma also accepted in a relevant field or equivalent work experience.
  • The role be based at the project site office.
  • Proven experience as a Document Controller or in a similar role.
  • Knowledge of document management systems SharePoint and ACONEX.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal abilities.
  • Familiarity with corporate standards and quality assurance procedures
  • As part of AECOMs commitment to Emiratisation only UAE Nationals with a family book will be considered for this role.

Additional Information :

About AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public and privatesector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation benefits and wellbeing programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industryleading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Fulltime

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