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Executive Assistant
2 weeks ago
Life at Dubai Future FoundationDubai Future Foundation (DFF) aims to realize the wise vision of Dubai’s leadership to institutionalize the envisioned future and forward-thinking methodologies, while positioning Dubai as the leading city of the future. In partnership with its local and global partners from governments, companies, startups, and entrepreneurs, DFF drives joint efforts to collectively imagine, design, and execute the best possible future for humanity.Under the supervision of His Highness Sheikh Hamdan bin Mohammed bin Rashid Al Maktoum, Crown Prince of Dubai, Chairman of the Executive Council of Dubai, and Chairman of the Board of Trustees of DFF, the DFF runs and oversees many futureproofing projects and initiatives, such as the Museum of the Future, Area 2071, The Centre for the Fourth Industrial Revolution UAE, Dubai Future Accelerators, One Million Arab Coders, Dubai Future Academy, Dubai Future Solutions, Dubai Future Labs, Dubai Future Forum, etc. DFF’s efforts to share knowledge, adopt innovation, support entrepreneurs and innovative startups, build capacity, and promote forward-thinking and foresight principles contribute to Dubai’s ambitions to be a role model for the cities of the future through the power of unlimited imagination, innovation, foresight and disruptive mindset.For more information on the initiatives, projects, and programs of Dubai Future Foundation, please visit the website: www.dubaifuture.aeWhere does this role fit into the bigger picture?The Executive Assistant reports directly to the Chief of MARCOM and acts as a key link between the Chief of MARCOM and the business, community and external contacts. This role is part of the MARCOM structure.Executive AssistantAs an Executive Assistant with the Dubai Future Foundation, you are the primary point of contact for all internal and external contacts and represent the Chief of MARCOM. You manage the smooth operation of the MARCOM office ensuring it is professional, efficient and organised.AdministrationYour main responsibility is to assist the Chief of MARCOM on all day-to-day business operations including managing their emails, phone calls, calendar and schedule.You will be the primary point of contact for all internal and external contacts for the Chief of MARCOM’ office.You will be responsible for planning and executing logistics for meetings, business travel, and events.You will prepare agendas before all meetings, coordinating with each party, collecting all supporting documents, attending meetings and taking minutes, following up with different departments on the execution, reporting on all follow-up and status.You will act as the face of the Chief of MARCOM’ office including meet and greet for delegations, receiving guests, escorting them to meetings, organising and executing gift exchanges and organising entertainment as needed.You will coordinate with procurement, administration and any other departments during planning in order to deliver high quality events.You will ensure the confidentiality of the Chief of MARCOM’ office by managing documents, communication and meetings professionally.Third Party RelationshipsYou will work closely with all internal departments to ensure the information needed by the Chief of MARCOM is available, accurate and follow-up when needed.You will build excellent relationships with external VIP partners of the Chief of MARCOM’ office.You will work closely with MARCOM teams to ensure smooth operations of all purchases, invoices, and any other requirements are met.Why this role is important?This role makes the biggest impact by being organised, professional, maintaining confidentiality, proactive and capable of managing tight deadlines. You represent the Chief of MARCOM’ office and will support in building critical VIP relationships locally, regionally, and globally. You will be instrumental in ensuring the MARCOM’ office runs smoothly.What Dubai Future Foundation offers?We will offer you a unique opportunity to work with passionate people, support shapers of the future as well as work that has an impact, not only on the organization or the UAE but all of humankind.You will have the chance to work on exciting and new projects, work in a highly diverse and fast paced environment that fosters creativity, disruptive ideas and innovation.
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