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Accounts Assistant

3 weeks ago

Dubai, Dubai, United Arab Emirates We Will Fix It Services L.L.C Full time

APPLICANTS MUST HAVE QUICKBOOKS EXPERIENCE. THOSE WITHOUT QUICKBOOKS WILL BE IMMEDIATELY REJECTED

Job Purpose:

This position is responsible for supporting the Head of Finance and Administration on day-to-day accounts and office administration.

Key Accountabilities:

  • General Accounting transaction entries, monitoring and filing
  • Assisting the Head of Finance and Admin with HR function

Detailed Responsibilities:

Accounting Function

  • Expense data entry to Quickbooks for all suppliers
  • Supplier payment entry to Quickbooks and maintenance of accurate Accounts Payable
  • Supplier Reconciliations, including Etisalat, Insurance and Fleet Repairs
  • Monthly WPS salary entry to Quickbooks
  • Bank Reconciliations for petty cash, bank and credit card accounts
  • Deferred revenue weekly schedule and accounting entry
  • Assist Head of Finance and Administration with Month Close
  • Assist Head of Finance and Administration with Annual Audit
  • Other ad hoc tasks as required by Head of Finance and Administration

Accounts Receivable Accountant Day off Cover

  • Customer Invoices - Data entry, processing in D365 system, export to Zed Systems, import to Quickbooks and scanning customers invoices
  • Customer Payments - Data entry and allocation of customer payments
  • Assist the technicians with their daily requirements (i.e., distribution of invoices and others)
  • Daily revenue report

HR / General Office Administration

  • Maintain office & staff documents on the network and physical files
  • Updating and monitoring the daily attendance sheet for staff
  • Updating and monitoring employee masters (i.e., daily attendance sheet, air ticket, leave, etc.)
  • Writing offer letters, disciplinaries & Memos
  • Recruitment - CV screening & 1st stage telephone interviews
  • Preparing the documents for visa processing (new, renewal, cancellation) and coordinating with PRO

Other

  • Understand, uphold and comply with company and department policies, procedures, standards, guidelines, work rules, mission, vision, and values
  • Understand and upload general account principles and internal controls. Make recommendations for improvements.

The Person

Experience and Knowledge:

  • Knowledge and experience in general accounting is required.
  • Office administration and/or HR administration experience/exposure is an advantage.

Skills and Abilities:

  • Excellent English written and verbal communication skills, able to communicate clearly, effectively and assertively, not aggressively, with individuals at all levels
  • Must have Quickbooks experience
  • Attention to detail and respect for deadlines
  • Extremely organized and strong time management skills
  • Decisive, persistent and pro-active methodology
  • Quick learner
  • Good team player, but ability to perform independently and efficiently, prioritizing and/or multi-tasking to meet deadlines, with demonstrated good common sense and sound judgement
  • Able to work in a multicultural environment.
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