Document Controller
1 week ago
Dubai Career Level: Entry Level (Less than 2 years of Experience) Education: Bachelor's Degree Full time 2 weeks ago Positions: 1 No. of Application: 0 Job Views: 1 Role Purpose: The employee should be detail-oriented and organized Document Controller to manage, organize, and maintain our documentation processes effectively. The ideal candidate will ensure that all documents are up to date, accurately filed, and easily accessible to authorized personnel. Key Task and Responsibilities: Maintain and update documents, records, and data management systems to ensure efficient document retrieval. Control the distribution of documents, ensuring all stakeholders receive the latest revisions. Review and check documents for accuracy and compliance with organizational standards. Create and maintain a comprehensive document control system for technical and non-technical documents. Collaborate with various departments to ensure proper document control and archiving practices. Handle requests for documentation from internal and external stakeholders. Ensure the confidentiality and security of sensitive information. Assist in the preparation of reports, documentation audits, and compliance checks. Develop and implement document control procedures to improve efficiency and accessibility. Support project teams with document-related queries and issues. Utility Bills: Manage the timely processing and payment of utility bills (DEWA, SEWA, FEWA, DIP AND EMICOOL). Verify the accuracy of utility bills and reconcile them with usage records. Record utility expenses in the accounting system. Specific Activities: ENOC, GE, and SSI Excel working. PRO petty cash working and vouchers. ETISALAT working and vouchers. Cheque printing, writing, and releasing for all entities, including bespoke needs. Filing, scanning, and maintaining received invoices in Excel. Supplier-SOA reconciliation for audits and fulfilling auditor requirements. Verifying vendor balances before releasing cheques. Mailing SOAs to vendors and managing cheque collection. Managing miscellaneous tasks like file management and administrative duties. Preparing PV vouchers and maintaining vendor listings. Verifying petty cash vouchers for all entities and booking for KI. Intercompany Transactions and Reconciliations: Record intercompany transactions accurately and in a timely manner. Perform monthly reconciliations of intercompany accounts to ensure balances are accurate. Resolve any discrepancies identified during reconciliations within that month. Supplier Reconciliation: Conduct monthly reconciliations of supplier statements with accounting records. Investigate and resolve discrepancies between supplier statements and accounting records. Maintain accurate records of supplier reconciliations. Resolve any discrepancies in SOAs in collaboration with the vendor, procurement, and operations departments. Ad-Hoc Financial Tasks: Assist in the preparation of financial reports and analyses as required. Support the finance team with audits, budgeting, and forecasting activities. Perform any other financial tasks assigned by the Finance Manager or Senior Accountant. Experience, Knowledge and Skills: Bachelor’s degree in business administration, Information Management, or a related field. Less than 2 years of work experience, preferably in the UAE market. Strong organizational and multitasking abilities. Excellent attention to detail and accuracy. Effective communication and interpersonal skills. #J-18808-Ljbffr
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Document Controller
2 weeks ago
Dubai, United Arab Emirates Jime Fortex Full timeDocument Control Processes - Document controllers are responsible for understanding: - The various project phases and the deliverables produced - The document control processes and the relationship with other project groups - The different types of deliverables, controlled and uncontrolled documents and how to classify them in the EDMS - The procurement...
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Document Controller
1 week ago
Dubai, United Arab Emirates Almeerai Full timeWe are looking for a meticulous Document Controller to manage and control the flow of documents within our organization. The Document Controller will be responsible for organizing, storing, and maintaining documents in both physical and electronic formats, ensuring they are easily accessible and up-to-date. **Responsibilities**: - Establish and maintain...
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Document Controller
3 days ago
Dubai, United Arab Emirates ARTA Building Contracting LLC Full time**Urgent Hiring!** **Vacancy for Full Time Document Controller** A Dubai based construction firm is looking for hiring a Document Controller **MANDATORY** The applicant is required to **have** **at least 3 years** of experience in document control, specifically in the construction and fit-out field. Must have **3 years minimum**experience in GCC (UAE...
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Document Controller
5 days ago
Dubai, United Arab Emirates Majid al Futtaim Properties Full time**Document Controller** **JOB PURPOSE**: To facilitate the control of documents across client’s portfolio of projects and departments. To electronically image, Code and retrieve various official documents and records and to perform other document management duties including filing of project documents by identifying the correct project categories for...
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Document Controller
2 weeks ago
Dubai, United Arab Emirates Noorka Full timeNoorka Logistics is seeking an experienced Document Controller to manage our document control systems in Dubai, ensuring efficient handling and secure management of all project-related documents. This role is integral to maintaining compliance, organization, and accessibility of documentation across various projects. **Key Responsibilities**: - **Document...
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Document Controller
3 days ago
Dubai, United Arab Emirates Farnek Services Full time**Job Purpose** Responsible for managing and controlling company documentation and records to ensure accuracy, quality, integrity, and easy retrieval of documents in compliance with organizational policies and procedures. **Accountabilities** - Maintain and manage all hard copy and electronic documentation for ease of retrieval. - Control the numbering,...
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Document Controller
2 weeks ago
Dubai, United Arab Emirates Topero Full time**Job Purpose** To oversee and manage all project documentation for property development projects, ensuring effective control, distribution, and archiving of documents. The Senior Document Controller will ensure compliance with company standards and client requirements, utilizing advanced document management platforms like ACC and Aconex. **Key...
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Document Controller
5 days ago
Dubai, United Arab Emirates DNB Construction LLC Full time**Job Title**: Document Controller **Department**: Project Team / Engineering **Job Purpose**: To manage, organize, and maintain all project-related documents for multiple ongoing construction projects. The Document Controller will ensure proper documentation control, version management, and secure access to project records as per company and client...
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Document Controller
1 day ago
Dubai, United Arab Emirates TMF Euro Foundations L.L.C Full time**Job Summary**: **Key Responsibilities**: - Manage and control the flow of documents between internal teams and external stakeholders. - Maintain an organized document filing system (physical and/or digital). - Ensure all documents are up to date, properly labeled, and version-controlled. - Support audits and inspections by providing requested...
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Document Controller
5 days ago
Dubai, United Arab Emirates SSANGYONG ENGINEERING & CONSTRUCTION COMPANY LTD Full time**Construction Industry** Are you an organized and detail-oriented individual with excellent document management skills? We are currently seeking a talented Document Controller to join our team. As a Document Controller, you will play a crucial role in ensuring the accuracy, accessibility, and security of our company's documents. **Responsibilities**: -...