Analyst, Corporate Services

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The Corporate Services team manages the MENA regions offices physical assets and security Office premises business insurance vendor arrangements and outsourcing oversight.

NUMBER OF DIRECT REPORTS

None (0)

MAIN PURPOSE OF THE ROLE

To support the Corporate Services function in the smooth delivery of day to day Corporate Services operations including vendor Management.

KEY RESPONSIBILITIES

• Responsible for reporting to the Manager Corporate Services the role is responsible for supporting end to end vendor management for the Middle East region in a centralised hub and spoke model and Corporate Services related activities.
• Support the purchasing and contracts process on all 3rd party supply arrangements both internal and external to ensure they are scheduled and completed prior to any due dates cost effective compliant legally robust and fit for purpose.
• Support preparing the contracts based on MUFG templates and playbook and assist in the negotiations with the relevant vendor. Seeking necessary approvals for all deviations from the template and ensuring that a contract risk and summary report is prepared for all contracts.
• Operate in accordance of the approved procurement governance structure which control Outsourcing and Vendor Management in MENA region
• Responsible for ensuring continuous improvement to provide both cost efficiency and service excellence to the business in regard to all vendor management matters. Regular liaison with EMEA Procurement to align processes and workflows in the most efficient manner
• Make certain robust controls with effective procedures are in place and operating effectively across the vendor management process.
• Accountable for securing cost efficiencies at department firm wide and international level and work with key stakeholders for implementation.
• Administer all of the third party service provider arrangements from sourcing appointment including drafting of service agreements performance management in compliance with internal and external outsourcing rules and regulations.
• Responsible for collating all vendor reporting requirements such as vendor meetings take place record minutes and ensure all other stakeholders are present for these meetings.
• Leverage when possible any MUFG relationships that exist and evaluate when not multi entity relationships should be created
• Understand stakeholders objectives and business drivers and closely collaborate with applicable whilst leading the development and delivery of spend category strategies
• Effectively influence stakeholders and business owners facilitating the sourcing process and compliance with policy
• Responsible for ensuring sourcing efforts support business objectives and direction
• Establish key internal and external relationships enabling multi-year planning and category strategies supporting sustainable spend management
• Guarantee the MENA Vendor Management policies and procedures are fully compliant with the prevailing internal rules of MUFG and meet the expectations of the external laws and regulator(s) across the MENA region including KSA.
• Assist in managing the relationship selection retention and related costs of external third party providers
• Assist in the preparation negotiation and execution of service related contracts and documentation between MUFG Middle East and suppliers.
• Control all 3rd party supply contract reviews to mitigate inherent risk exposure on all vendor services particularly outsourced arrangements and ensure full business attendance takes place at these meetings and they are formally recorded.
• Oversight of outsourced suppliers and service providers including contractual agreements as per local legislation law and the Banks policies and procedures
• Management of all ServiceNow requirements liaising EHQ as appropriate
• Responsible for partnering with key stakeholders in the design implementation and execution of strategic sourcin