Document Controller
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Core responsibilities
- Administer Aconex and any approved transitional registers workflows distribution groups user permissions and naming conventions.
- Receive quality-check register issue and archive drawings specifications reports RFIs submittals transmittals instructions change requests letters minutes and commercial records in accordance with access controls.
- Maintain the master document register deliverables register RFI/submittal trackers correspondence log revision history and controlled distribution matrix.
- Check document numbers metadata revision status file formats references and workflow routing before issue; reject or return non-conforming submissions with a clear reason.
- Monitor review periods and overdue actions; issue daily/weekly status and ageing reports and escalate priority items.
- Ensure superseded information is clearly identified and that current approved information is readily available to authorized users.
- Support meeting administration by circulating agendas/minutes/actions where required and linking decisions to the controlled record.
- Coordinate onboarding training and user support for project participants; maintain auditable records of access changes.
- Support change control by linking instructions RFIs quotations approvals and variation records without interpreting entitlement or approving cost.
- Prepare handover archives final indexes document-quality checks and closeout packages; support periodic audits and confidentiality/data-retention requirements.
- Five or more years of document-control experience on complex construction fit-out museum exhibition or multidisciplinary projects; UAE experience preferred.
- Strong practical Aconex capability including workflows transmittals mail packages registers and reporting.
- Working knowledge of construction document types revisions approvals RFIs submittals and change-control records.
- Advanced Excel and Microsoft 365 skills; accurate organised and confident coordinating senior stakeholders.
- Excellent written and spoken English; Arabic is advantageous.
- Able to work under time pressure protect confidential information and escalate issues without bypassing authority.
- Reporting line and day-to-day supervisor.
- Full-time site/office requirement working hours and any weekend/night coordination.
- Contract duration mobilization date and extension option.
- Rate or salary band agency fee basis leave/cover arrangement and equipment.
- Ensure minute-taking and general project administration are included.
Employment Type : Full Time
Experience: years
Vacancy: 1
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