Procurement amp Workplace Officer

4 days ago

Dubai, Dubai, United Arab Emirates Elevon Core Full time
Description delentreprise

Natixis is a French multinational financial services firmspecialized in asset & wealth management corporate& investment banking insurance and payments. A subsidiaryof Groupe BPCE the secondlargest banking group in France throughits two retail banking networks Banque Populaire and CaissedEpargne Natixis counts nearly 16000 employees across 38 countries.Its clients include corporations financial institutions sovereignand supranational organizations as well as the customers of GroupeBPCEs networks.
Natixis Middle East is focusedon:

Structured finance in our fourcore sectors Natixis being one of the leading banks in financingrenewable energy. GlobalMarkets Fixed Income Equities and Commodities. Trade Finance Solutions Islamic Finance Investment Banking DCM ECM andM&A Coverage Natixis Middle East region spans 14 countries from Egypt to Turkeybut our main focus is in the GCC countries. Posteetmissions

Managethe reception of Natixis DIFC Branch.

Supportingthe business lines and support functions in their travelarrangements and logistics need.

Provide adminsupport to the Procurement & Workplacedepartment.

Assist the Head of Procurement& Workplace on communicationtopics.

Assist on the LEED and WELL certificationof the Dubai Branch and manage the ongoing operational requirementsandreporting.

Reception

  • Operationof the main telephone system including directing calls toappropriate individuals and messagetaking asrequired
  • Meeting and greeting office visitorsand clients
  • Liaise with service companies toensure key business equipment ismaintained
  • Handle management of Branch pettycash for daytoday operational expenses
  • Managemeeting room bookings
  • Receive and distributeinward mail/couriers stamp and send outgoing mail liaise withselected courier companies to ensure timely dispatch of outgoingconsignments
  • Maintaining the logbook record forvisitors

Businessline support

  • Organisingtravel itineraries including air travel/transfers/visas/hotelbookings
  • Scheduling business meetings andcollation of all documentsrequired
  • Communicating with other Natixisoffices worldwide
  • Telephone/Video Conferencingorganising the calls and liaising withparticipants
  • Assisting the SCM when his PA isonleave

Workplace:

  • Toensure that Natixis offices are safe clean wellmaintained andfunctional.
  • To manage relationships internallywith stakeholders and support functions and externally withlandlord & managing agent supply partners to provideefficiency and business continuity to the Natixis Dubaioffices.
  • Manage daytodayincidents.
  • Manage the day to day requirementsof the WELL & LEEDcertifications

Adminsupport

  • Arranging corporateevents such as staff gatherings seminars and offsitemeetings
  • Manage the orders of printed materialsuch as business cards envelopes letterheadsetc.

Communication

  • Assistthe Head of Procurement & Workplace on communicationrelated topics
  • Act as coordinator for corporateevents and sponsorships
  • Printing of allcommunication related material
  • Admin for theMiddle East websites
  • Manage internalcommunication channels (YammerSharePoint)

Keyinternal contacts:

  • Variouslocal Business Lines and support functions
  • HOCommunication Team
  • Others as deemednecessary

Keyexternalcontacts:

  • Suppliers
  • InternationalWELL BuildingInstitute
Profilet comptences requises

Inaddition to relevant experience and secretarial and administrativeknowledge the applicant will need to show evidence of thefollowing:

  • Good oral andwritten communication skills
  • Goodorganisational time management skills and the ability to takeinitiative
  • Excellent PC skills including WordExcel and PowerPoint
  • Attention todetail
  • Flexibility and ability tomultitask
  • Experience of assisting Directorlevels and above on admin and travelarrangements
Thisjob has been sourced from an external job board.
Morejobs on
Key Skills
Editorial,Access,Contract Attorney,Front DeskReception,Games,Airlines
Employment Type: Full Time
Experience: years
Vacancy: 1

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