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Contractor - Document Controller
2 weeks ago
- Organize, design, and maintain all documentation related to ISO standards, ensuring proper version control, accessibility, and adherence to regulatory standards.
- Analyse and design process maps using Microsoft Visio ensuring clarity, accuracy, and alignment with organizational processes, standards, and ISO guidelines.
- Ensure proper classification and categorization of documents for effective control and compliance.
- Coordinate the document approval and signing process using the Circularo platform, ensuring timely and accurate routing of documents for approval.
- Ensure that all documents comply with ISO standards, quality management principles, and internal processes.
- Assist in the development and delivery of training materials for employees to ensure proper understanding and adherence to documented processes and procedures.
- Generate reports, track document revisions, and analyse data related to document control.
- Communicate effectively with stakeholders, ensuring clear understanding and alignment on document requirements and deadlines.
- Demonstrate strong organizational skills, consistently meeting deadlines and managing multiple tasks and priorities efficiently.
- Maintain a high level of accuracy in document creation and management, ensuring consistency and compliance with standards.
- In-depth understanding of ISO 9001 (Quality Management) and ISO Occupational Health and Safety Management).
- Knowledge of integrating Excel data (charts, tables) and Visio diagrams into presentations for clear, actionable communication.
- Knowledge of ISO documentation requirements, including process documentation, procedures, work instructions, and audit trails.
- VISIO experience - process mapping and process flow diagrams.
- Ability to design and maintain documents that comply with ISO standards, including maintaining compliance with internal audits.
- Advanced skills in creating and analyzing detailed process maps, flowcharts, organizational charts, and network diagrams.
- Ability to translate complex workflows into clear, organized visual representations that meet ISO and BR internal requirements.
- Knowledge of using Visio for creating data-linked diagrams and integrating them with other tools for enhanced documentation.
- Advanced proficiency in creating, managing, and analyzing data for document control purposes, such as tracking revisions, approvals, and document statuses.
- Expertise in using Excel functions like macros, conditional formatting to generate reports, track document workflows, and manage document control logs.
- Knowledge of creating standardized document templates, ensuring consistency and compliance with ISO standards.
- Ability to design visually appealing slides to communicate process changes, ISO compliance, and project updates effectively.
- Experience in translating organizational processes into clear and structured visual representations.
- Familiarity with process improvement methodologies like Lean and Six Sigma is an advantage.
- Experience in maintaining version control protocols for documents, ensuring that changes are tracked and documented.
- Ability to manage document security, ensuring correct data classification, appropriate access control and permissions.
