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Assistant Facilities Manager

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Khidmah Full time
Roles and responsibilities
  • Daily reporting toAssociate Director to deliver the daily managements and operationoutcomes.
  • Managed all building facilitiesoperation & maintenance activities. Designed &managed various auxiliary building & fit-out projects toenable business growth.
  • Planned strategy toensure efficient management of assets – Managed,maintained and supported the reliability of the systems, equipment,properties, and assets in the facility.
  • Managedcontracts, contractors, and procurement functions and providingsupport for the facility'sbudget.
  • Communicate, negotiate and hiringsub-contractors within project budget to maintain facilitiessystems or for any additional works and ensure they will providethe services within the contractualKPI.
  • Generate and present regular reports andreviews of facility-related budgets, finances, contracts,expenditures, and purchases.
  • Coordinates withsuppliers, contractors, engineers, and others concerning equipmentoperations or maintenance.
  • Maintained andoperated the facilities – Managed resources includingbudget, staff, contractors, consultants, andfinances.
  • Ensure the effective delivery of siteservices in line with Service Level Agreements /Key PerformanceIndicators (KPI).
  • Support and communicate withclients, customer base with your area of responsibility and the FMor Workplace manager.
  • Conducting supervisoryactivities on site and carrying out necessary correspondence toinsure contract soundness and adherence to relevant special andgeneral conditions of contracts.
  • Coordinate thework of subcontractors on site in line with PPM schedule, includingchecking site specific risk assessments and methodstatements.
  • Plans, schedules and reviews theday-to-day operational and maintenance activities related to theprovision, upgrading and modification of all MEP Systems of thebuildings, monitors operation of various MEP systems to ensureoptimum performance of systems andequipment's.
  • Organizes, plans,coordinates and monitors building MEP maintenance &installation works for buildings; coordinates for the inspection ofelectrical installations & other related equipment& peripherals as per workschedules
  • Prepares & submits routineand special reports such as maintenance schedules, operational& incident reports, accident reports, technical reports,volume of activity etc.
  • Preparation andsubmission of quotations and estimates. Liaise with technicians toensure accuracy of quotations andestimates.
  • Prepare risk schedules to identifyand quantify risks and mitigationmeasures.
  • Experience of working with minimalsupervision or as part of a small team in analyzing mechanicalfailures.
  • Continuously track the projectprogress and compare it with the project schedule to ensure thatproject is progressing as per plan.
Desired candidate profile
  • Appraise and managementof any site difficulties such as logistic / nonperformance ofcontractors, plan, deviations, delay, etc. for necessaryaction.
  • Supervises and motivates staff toensure an acceptable level ofperformance.
  • Estate management and Contractperformance
  • Maintenancebudgets
  • People and Vendorsmanagements
  • Health & safety managementand Security management
  • General housekeeping,Cleaning, Security, Reception and pestcontrol
  • Managing and leading the team duringand before taking over the new projects and during themobilization
  • Ensure the effective delivery ofsite services in line with Service Level Agreements /KeyPerformance Indicators (KPI).
  • Conductingsupervisory activities on site and carrying out necessarycorrespondence to insure contract soundness and adherence torelevant special and general conditions ofcontracts.
  • Support and communicate withclients, customer base with your area of responsibility and the FMor Workplace manager
  • Managing clientsmeeting
  • Carry out daily - Monthly - Monthlyinspection around the building areas andservices
  • Follow and track all works orders,materials, and Actuals time for completing works, issue and actiontaken by using SAP Program.
  • Following thepayment and pending approvals withclient
  • Coordinate with other teams ensuringsatisfactory completion of all workrequests.
  • Handling the Defect liability periodfor The New Projects, preparing the assets its, snag reports, PPMPlanners, Materials and tools list, handling over follow up,meeting, documentation …etc.
  • Monitorand maintained the store inventory – Materialsrequisition – Materialsdelivery.
  • Experience in community management onan island, where stakeholders include hotels, commercial andresidentials towers and hospitals.
  • Work closelywith local vendors and suppliers to ensure timely delivery of goodsand services.
  • Dealing with governmentdepartments
  • Arabicknowledge
  • Strong communication skills to liaisewith various stakeholders, including residents, local authorities,and service providers.
  • Skills in long-termplanning to ensure the continuous improvement and sustainability ofthe facilities.
  • Ability to manage multipletasks simultaneously, ensuring that resources are used efficientlyand effectively. This includes prioritizing tasks and delegatingresponsibilities to team members.
  • Experiencedin managing CapEx projects
  • Strong engineeringbackground and with knowledge in plants, trees andlandscaping
  • Can work effectively underpressure

Qualification:

  • Bachelor'sdegree in Engineering, Assets Management, Project Management orrelevant.
  • MBA or master's inmanagement is preferable.
  • FM relatedprofessional certifications ispreferable.
  • Excellent knowledge &understanding of Health, Safety, and Environmental regulations andresponsibilities

Experienceandskills:

Competencies:

  • Budgets/CostControl
  • Leadership
  • Managingfor Results
  • ManagingPerformance
  • OrganizationalSavvy
  • PeopleDevelopment
  • PeopleManagement
  • ProjectManagement

OtherSkills :

  • Able topriorities work and meet deadlines within costsconstraints.
  • Rapid and accurate analysis ofissues. Pro-actively seek to resolve problems with good analyticalskills and initiative.
  • Able to priorities workand meet deadlines within costsconstraints.
  • Handles pressurewell.
  • Must be able to complete physical aspectof job; i.e.: work in confined spaces, climb ladders and steps,lift a minimum of 10 kg.
Key Skills
Facility Oversight,FacilityAdministration,Facility Management
EmploymentType : Full-time
Department /Functional Area: Facility Management
Experience: years
Gender: Male
Vacancy: 1