Fleet Procurement Specialist

Job Snapshot

Role: Fleet Procurement Specialist
Location: Dubai, United Arab Emirates
Industry: Automotive
Function: Purchasing-Procurement
Experience: Minimum 5 years in fleet procurement or automotive purchasing
Job Type: Full Time
Work Arrangement: On-site

Al-Futtaim is seeking an experienced Fleet Procurement Specialist to manage strategic sourcing and procurement activities for fleet vehicles, trucks, industrial equipment, vehicle modifications, conversions, accessories, and related services in Dubai, United Arab Emirates. The role covers the complete procurement cycle, including purchasing strategies, fleet demand forecasting, supplier selection, competitive tendering, commercial evaluation, contract negotiations, and delivery coordination. The successful candidate will focus on cost optimization, technical compliance, supplier performance, and operational suitability while supporting fleet availability across rental, leasing, mobility, and industrial operations. Working closely with the Head of Asset and Fleet, the position requires coordination with manufacturers, dealers, specialist suppliers, Finance, Logistics, and PRO teams to ensure efficient procurement, timely vehicle registration, and accurate asset onboarding.

Job Details

Country: United Arab Emirates City: Dubai Industry: Automotive Function: Purchasing-Procurement Salary: Not disclosed Gender: No Preference Candidate Nationality: Not specified Job Type: Full Time Work Arrangement: On-site

Key Responsibilities

• Strategic Fleet Procurement and Planning - Develop and implement procurement strategies aligned with approved fleet purchasing plans and business requirements.
• Support the Head of Asset and Fleet in preparing annual plans for new vehicle purchases.
• Forecast monthly and annual vehicle inflows based on operational demand.
• Develop category-based sourcing strategies for fleet vehicles, trucks, industrial equipment, vehicle modifications, conversions, and related services.
• Consolidate purchasing requirements across business units to improve procurement efficiency.
• Evaluate market conditions, supplier capabilities, and available sourcing options.
• Recommend appropriate procurement models based on operational requirements, total cost of ownership, supply risks, and long-term business value.
• Ensure procurement activities support fleet availability and business continuity.
• Identify and maintain relationships with vehicle manufacturers, authorized dealers, industrial-equipment suppliers, and specialist service providers.
• Develop and maintain a competitive supplier base for vehicles, accessories, modifications, and conversion services.
• Evaluate and prequalify suppliers based on technical capabilities, financial stability, operational capacity, and service quality.
• Conduct supplier due diligence covering regulatory compliance, quality systems, aftersales support, and business-continuity risks.
• Assess supplier performance against commercial and operational requirements.
• Maintain effective communication with suppliers throughout procurement and delivery activities.
• Support supplier governance and compliance with organizational procurement standards.
• Manage competitive tendering and commercial evaluation processes for fleet and equipment purchases.
• Negotiate supplier pricing, rebates, delivery schedules, and contractual terms.
• Achieve purchasing cost savings and rebates in accordance with approved procurement plans and departmental objectives.
• Evaluate purchasing proposals based on commercial value, technical suitability, and operational requirements.
• Identify opportunities to reduce acquisition costs and improve procurement efficiency.
• Monitor procurement expenditure and support departmental cost-control initiatives.
• Consider total cost of ownership when evaluating purchasing decisions.
• Ensure negotiated agreements support business requirements and long-term value creation.
• Prepare internal approval notes, purchase proposals, and supporting procurement documentation.
• Submit purchasing recommendations for management review and approval.
• Ensure compliance with Delegation of Authority (DOA) requirements and internal procurement policies.
• Follow applicable audit guidelines and VAT compliance requirements.
• Maintain accurate procurement records and relevant supplier documentation.
• Monitor outstanding Local Purchase Order (LPO) cases.
• Exercise contractual cancellation rights when necessary and in accordance with applicable terms.
• Support transparent and consistent procurement processes.
• Coordinate with Finance, Logistics, and PRO teams to facilitate vehicle registration and delivery.
• Monitor supplier