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Admissions Coordinator

3 weeks ago

Dubai, Dubai, United Arab Emirates beBee Careers Full time

Main tasks and duties of an Admissions Officer include coordinating applications from start to finish.

The successful candidate will play a vital role as the primary point of contact for all admissions-related inquiries and duties, involving close collaboration with parents, partners, and service providers.

Safeguarding Commitment

As a responsible member of the team, the post holder's responsibility for promoting and safeguarding the welfare of students is to adhere to and ensure compliance with relevant policies and procedures. The post holder must be willing to undergo child protection screening, including checks with past employers and provide police clearance checks.

Main Duties and Responsibilities

This is not an exhaustive list of duties/responsibilities:

  1. Coordinate Early Years and Primary Years applications from applied to admitted to enrolled.
  2. Request documents/teacher recommendations/send tests as applicable.
  3. Compile applications folders, receive approval where necessary.
  4. Arrange assessments as required.
  5. Liaise with the Inclusion Team/Child Protection Officer if necessary.
  6. Issue Offer Letters/liaise with Finance.
  7. Provide parents with enrolment confirmations/school reports/Transfer Certificate requests.
  8. Advise prospective parents on school-related matters.
  9. Answer enquiries from prospective families promptly.
  10. Welcome and tour walk-in families.
  11. Schedule private tours for prospective families.
  12. Manage current student files.
  13. Assist in compiling Admissions statistics.
  14. Share new student files with teachers.
  15. Set up/run weekly scheduled school tours.
  16. Support Marketing at School Fairs when needed.

Person Specifications

  • Minimum 2 years working experience within the admissions education sector desirable.
  • Good cross-cultural, interpersonal & communication skills and an affinity for interacting with diverse nationalities and cultures.
  • Outstanding written and verbal communication skills, German language highly desirable.
  • Excellent time management skills and flexibility in dealing with multi-functional tasks.
  • Proactive and able to prompt others to ensure deadlines and targets are achieved.
  • High level of integrity.
  • Excellent attention to detail.
  • Affinity with and interest in education.
  • Excellent time management and organizational skills.

Key Relationships

Internal – Staff

External – Parents, Students, Third party providers/agencies