Executive Liaison Officer
4 days ago
About Zutari
">We co-create engineering solutions that have a positive impact and improve people's lives.
Zutari values inclusion and recognises the importance of a diverse, talented workforce, believing that people need other people to succeed.
We employ people with the right attitude and a positive mindset, who are motivated by doing the right thing, getting things done and share a sense of urgency.
People who have an impact in our teams and broader community. People who think differently and connect with those around them to co-create new opportunities and leave a meaningful legacy.
About the Role
The Executive Assistant will provide high-level administrative and strategic support to the executive, ensuring seamless coordination of daily operations and priorities.
This role requires exceptional organisational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
The Executive Assistant will be responsible for managing the executive's calendar, scheduling meetings, coordinating travel, and handling all forms of communication with professionalism and discretion.
Key Responsibilities
- Calendar & Meeting Management
- Manage and organise the executive's calendar, scheduling appointments, meetings, and conferences.
- Plan and prepare for meetings, including agenda creation, document preparation, and logistical arrangements.
- Attend meetings, when necessary, take minutes, and follow up on action items to ensure deadlines are met.
- Travel & Expense Coordination
- Coordinate all necessary travel arrangements, including flights, accommodation, and transport.
- Handle related expense management, including processing reimbursements and tracking expenditures.
- Communication & Correspondence Management
- Handle incoming and outgoing correspondence, including emails, phone calls, and other forms of communication.
- Prioritise and respond to messages on behalf of the executive when necessary.
- Prepare and distribute relevant correspondence, reports, and documents.
- Document & Information Management
- Collect, organise, and maintain important documents, files, and records.
- Retrieve and present information as required for decision-making and reporting purposes.
- Stakeholder & Relationship Management
- Build and maintain positive working relationships with internal and external stakeholders, including staff, clients, and partners.
- Act as a liaison between the executive and other individuals or departments.
- Collaborate with cross-functional teams to ensure effective communication and coordination.
- Project Coordination & Support
- Assist with the coordination and management of various projects or initiatives.
- Conduct research, analyse data, and prepare reports to support business objectives.
- Monitor project progress and ensure key milestones are met.
- Administrative & Office Support
- Manage office supplies, filing systems, and general administrative tasks.
- Process expenses and handle administrative functions related to financial transactions.
- Provide administrative support on finance-related tasks and systems on behalf of the executive.
- Ad Hoc & Special Projects
- Assist with any additional requests or special projects as required.
- Demonstrate flexibility and adaptability to meet the evolving needs of the executive and the organisation.
Benefits
- A competitive salary and benefits package.
- Opportunities for growth and development.
- A dynamic and inclusive work environment.
Equal Opportunities Employer
We are an equal opportunities employer and welcome applications from all qualified candidates.
-
Personal Liaison Officer
7 days ago
Dubai, Dubai, United Arab Emirates Beresford Wilson & Partners (BWP) Full timeBeresford Wilson & Partners (BWP) is seeking a Personal Liaison Officer to join their team in Dubai. This is an excellent opportunity to work with a government entity and gain valuable experience.About the Job:This role involves acting as a liaison between the CEO and other stakeholders, including arranging travel and accommodation.The successful candidate...
-
Government Liaison Officer
4 days ago
Dubai, Dubai, United Arab Emirates Amer Center - Business Bay Full time**Job Description:** Government Liaison OfficerWe are seeking a Government Liaison Officer to join our team at Amer Centre in Dubai. The ideal candidate must have strong knowledge of government processes, trade licenses, labor cards, and immigration services.**Key Responsibilities:Process visa applications, labor cards, and trade license renewals through...
-
Medical Office Liaison
7 days ago
Dubai, Dubai, United Arab Emirates NMC Royal Khalifa City Full timeAbout the PositionNMC Royal Khalifa City is seeking a skilled Medical Office Liaison to provide administrative support and ensure seamless communication between patients, doctors, and staff. As a key member of our team, you will play a vital role in maintaining efficient workflows and delivering outstanding patient experiences.
-
Director Liaison Officer
6 days ago
Dubai, Dubai, United Arab Emirates Fortes Education Full timeJob PurposeThe Operational Manager will play a key role in supporting the Director of Education by overseeing project management activities and facilitating day-to-day operational tasks. This hybrid role involves tracking and managing the progress of key projects, ensuring timely completion of tasks, and assisting with administrative duties to streamline the...
-
Executive Liaison
24 hours ago
Dubai, Dubai, United Arab Emirates Talent Pal Full timeAbout the RoleThe Brand Executive is a key member of our team at Talent Pal. In this role, you will play a critical part in the success of our brand portfolio by handling the day-to-day operations of stock distribution, inventory management, and liaison with logistics teams. Your attention to detail, organizational skills, and ability to work effectively...
-
CEO Liaison Officer
2 days ago
Dubai, Dubai, United Arab Emirates We Are Augustus Full timeWe Are Augustus is seeking a talented and experienced CEO Liaison Officer to join our team. This role requires exceptional communication skills, the ability to manage multiple priorities, and a strong understanding of business operations.ResponsibilitiesManage investments: Oversee personal and business investments, track portfolios, and liaise with financial...
-
Senior Community Liaison Officer
23 hours ago
Dubai, Dubai, United Arab Emirates Dubai Holding Full time**Job Overview:**We are looking for an experienced Senior Community Liaison Officer to join our team at Dubai Holding. The successful candidate will be responsible for providing comprehensive management of the liaison between Dubai Holding and property owners within assigned communities.Main Responsibilities:Provide exceptional customer service to property...
-
Client Liaison Executive
4 days ago
Dubai, Dubai, United Arab Emirates AECOM Full timeAECOM is proud to offer this exciting opportunity for a Client Liaison Executive to join our team in Dubai. In this role, you will be responsible for developing and maintaining strong relationships with key clients, including government agencies, community groups, and other external parties.Key responsibilities include:Coordinating planning efforts affecting...
-
Front Office Liaison
5 days ago
Dubai, Dubai, United Arab Emirates Gents Mania Salon Full timeJob DescriptionWe are seeking a highly organized and professional Front Office Liaison to join our team at Gents Mania Salon. As the first point of contact for clients, you will be responsible for providing exceptional customer service and ensuring a smooth experience from initial inquiry to appointment completion.The ideal candidate will have proven work...
-
Medical Liaison Officer
24 hours ago
Dubai, Dubai, United Arab Emirates Pfizer, S.A. de C.V Full timeJob OverviewPfizer, S.A. de C.V is a leading global biopharmaceutical company that aims to deliver life-changing medicines and treatments to patients worldwide.We are seeking a highly skilled Medical Liaison Officer to join our team in Abu Dhabi. This role plays a critical part in providing medical expertise and supporting the development of business...
-
Contractual Liaison Officer
5 days ago
Dubai, Dubai, United Arab Emirates DAMAC Properties Full timeAt DAMAC Properties, we are seeking a highly skilled Contractual Liaison Officer to join our team. In this role, you will be responsible for drafting and reviewing contracts, coordinating tender documentation, and assisting in contractual aspects during tender evaluation.The ideal candidate will have excellent communication skills, attention to detail, and...
-
Financial Markets Liaison Officer
7 days ago
Dubai, Dubai, United Arab Emirates OKX Full timeWe are seeking a highly skilled Financial Markets Liaison Officer to join our team at OKX. In this role, you will be responsible for working closely with institutional clients to provide tailored solutions that drive success.The ideal candidate will have a strong financial markets background, proficiency in both English and/or one additional language, and...
-
Sales and Marketing Liaison
24 hours ago
Dubai, Dubai, United Arab Emirates Apparel Group Full timeAbout the Company:Apparel Group is a leading retailer in the Middle East and North Africa region. We are seeking a skilled Sales and Marketing Liaison to support our brand initiatives.Job Description:The successful candidate will be responsible for coordinating with cross-functional teams to ensure smooth execution of brand initiatives.Assist with inventory...
-
Client Liaison Executive
2 days ago
Dubai, Dubai, United Arab Emirates ENTERTAINER FZ LLC Full timeAbout Our TeamThe ENTERTAINER FZ LLC is a dynamic and innovative company dedicated to delivering exceptional customer experiences worldwide. Our mission is to create unbeatable value and loyalty everywhere we operate. In this role as a Customer Service Executive, you will be part of a talented team that is passionate about creating unforgettable experiences...
-
Senior Government Liaison Officer
24 hours ago
Dubai, Dubai, United Arab Emirates FedEx Full timeAbout the RoleThis Senior Government Liaison Officer position is ideal for UAE Nationals who possess strong analytical and problem-solving skills. You will be responsible for applying specialist knowledge in performing and reviewing specific processes and procedures within and across departments.Key AccountabilitiesApply specialist knowledge in performing...
-
Dubai School Liaison Officer
3 days ago
Dubai, Dubai, United Arab Emirates German International School Dubai Full timeJob Description:We are looking for an experienced and highly organized Dubai School Liaison Officer to join our team at German International School Dubai. The ideal candidate will have a proven track record of establishing and maintaining effective relationships with government authorities.Main Responsibilities:Build and maintain strong relationships with...
-
Corporate Liaison Officer
4 days ago
Dubai, Dubai, United Arab Emirates Health Mart Full timeWe are recruiting for an Executive Assistant position at Health Mart. The successful candidate will be responsible for providing administrative support to our executive team.The role involves coordinating office activities, managing emails, preparing reports, and maintaining confidentiality of sensitive information.Key Responsibilities:Provide administrative...
-
Seafarer Liaison Officer
6 days ago
Dubai, Dubai, United Arab Emirates Kotug Middle East DMCC Full timeWe are seeking a Seafarer Liaison Officer to join our team at Kotug Middle East DMCC.About the JobThis is an exciting opportunity for a motivated and organized individual to liaise with seafarers for documents and other matters, ensuring that all crew-related documentation is up-to-date and compliant with relevant regulations.The ideal candidate will have...
-
Talent Acquisition Strategist
24 hours ago
Dubai, Dubai, United Arab Emirates Executive Solutions Full timeExecutive Solutions, a leading boutique consultancy in the UAE, is partnering with a prominent hospitality organization to offer exclusive employment opportunities for Emirati talent.We are seeking a Talent Acquisition Specialist to join our Corporate Office department. The successful candidate will be responsible for implementing all transnational...
-
CEO Liaison Officer: High-Performance Team
2 days ago
Dubai, Dubai, United Arab Emirates Kaizen Full timeKaizen seeks a dedicated CEO Liaison Officer to provide high-performance team support to our CEO. As a key member of our team, you will be responsible for managing the CEO's schedule, facilitating communication, and driving project success.Key Deliverables:Calendar Optimization: Strategically manage the CEO's calendar, ensuring seamless meeting arrangements...