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Contract and Procurement Operations Manager

3 weeks ago

Ras alKhaimah, Ra’s al Khaymah, United Arab Emirates beBee Careers Full time

We are seeking a strategic Contract and Procurement Operations Manager to oversee our contract and procurement operations. This role is responsible for developing and implementing effective contract management strategies, managing contracts, and ensuring compliance with company policies.

Key Responsibilities
  • Pre-Award:
    • Develop and approve Contract Management Plans as part of the tendering strategy.
    • Formulate and implement Tendering Strategies in line with Category Management principles.
    • Review scopes of work, recommend pricing structures, and prepare tender documents compliant with company policies.
    • Propose bidder lists and tender approaches based on contract scope, value, type, and timeline.
    • Draft and issue tender packages, administer tender processes, and ensure all necessary approvals are secured.
    • Coordinate and conduct Technical and Commercial Evaluations.
    • Secure Tender Committee and Major Procurement Committee approvals for awards.
    • Register and open bids, issue clarifications, and manage all bid-related correspondence.
  • Post-Award:
    • Administer contracts in alignment with approved Contract Management Plans.
    • Draft Letters of Award and Letters of Regret.
    • Manage claims, variations, and time extensions, providing recommendations based on contract entitlements.
    • Develop and issue Contract Amendments, support internal stakeholders in raising Call-Out Orders.
    • Maintain meticulous contract documentation — both digital and physical records.
    • Obtain project feedback to drive improvements in future contract strategies.
  • Procurement & Supplier Engagement:
    • Manage procurement of materials, goods, and services within assigned categories.
    • Conduct vendor prequalifications and maintain an up-to-date vendor database.
    • Establish and monitor KPIs and SLAs to track supplier performance through regular reviews.
    • Continuously gather and apply market intelligence to enhance procurement outcomes.
  • Team Collaboration & Leadership:
    • Collaborate cross-functionally with Project Teams and Internal Stakeholders to ensure alignment and effective contract execution.
    • Support technical teams in establishing evaluation criteria and performing bid evaluations.
    • Provide guidance, support, and training to junior C&P team members.
    • Champion the enforcement of company HSE (Health, Safety, Environment) and quality standards in all contracting activities.