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Administrative Support Specialist

2 weeks ago

Dubai, Dubai, United Arab Emirates Faststream Recruitment Group Full time

About the Role

Administrative Support Specialist

We are seeking an experienced Administrative Support Specialist to join our team at Faststream Recruitment Group. In this role, you will provide administrative support to our senior executives and contribute to the smooth operation of our office.

Key Responsibilities:

  • Provide administrative support to senior executives, including coordinating meetings and events.
  • Manage calendars to avoid conflicts and ensure timely attendance.
  • Respond to phone calls and direct inquiries and messages appropriately.
  • Compose professional correspondence, emails, and memos based on clear instructions.
  • Manage email communications to ensure timely responses and follow-ups.
  • Serve as a point of contact between executives and internal/external stakeholders.
  • Arrange travel plans, including booking flights, accommodations, and transportation.
  • Prepare and edit reports, presentations, and other documents.
  • Maintain accurate and organized filing systems.
  • Oversee office supplies and equipment.
  • Assist with special projects and other duties as required by management.

Requirements:

  • Strong organizational and time management skills with the ability to prioritize tasks.
  • Excellent written and verbal communication abilities in English and Arabic.
  • Professionalism in interacting with clients, colleagues, and senior management.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with scheduling tools and project management software.
  • Ability to anticipate and address issues proactively.