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Operations Coordinator

7 days ago

Dubai, Dubai, United Arab Emirates Momentum Marketing And Events Full time

Momentum Marketing and Events is a leading full-service agency in the MENA region, renowned for creating powerful brand experiences that drive meaningful results.

Role Overview

We are seeking a proactive and organized Administrative Coordinator to support our dynamic operations team. The ideal candidate will manage day-to-day administrative tasks, coordinate on-ground promoters, and oversee recruitment and management of promoters and freelance staff.

Key Responsibilities
  • Provide daily administrative support, ensuring smooth operations across departments.
  • Coordinate and manage schedules and deployment of promoters and freelance staff for on-ground marketing activations.
  • Oversee the hiring process for promoters and freelancers, including sourcing, screening, interviewing, and onboarding.
  • Maintain an organized database of promoter and freelance staff profiles.
  • Act as the primary point of contact for promoter-related inquiries and logistical issues.
  • Prepare and maintain accurate records, including timesheets, expenses, and reports.
  • Liaise closely with the events and activation teams to ensure promoter requirements and standards are consistently met.
  • Support general office management tasks, including organizing meetings, handling correspondence, and managing documentation.

What You Bring:

  • Bachelor's degree or equivalent experience in administration or a related field.
  • 1-2 years' experience in administrative support or operations coordination, preferably within events, activations, or marketing agencies.
  • Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Excellent communication and interpersonal skills.
  • Experience in hiring and managing temporary or freelance staff is highly desirable.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Detail-oriented with strong problem-solving abilities.
  • Ability to work effectively independently and within a team environment.