Administrative Coordinator

1 week ago


Dubai, Dubai, United Arab Emirates K&S Properties LLC Full time

We are seeking a highly organized and proactive Administrative Coordinator to join our dynamic Real Estate team at K&S Properties LLC. The ideal candidate will play a crucial role in ensuring the smooth administrative operations of the company.

Key Responsibilities:

Reception and Front Desk Management:

  • Greet and welcome visitors with a positive attitude, providing exceptional customer service and creating a welcoming atmosphere.
  • Answer and direct incoming calls promptly and professionally, ensuring seamless communication with clients and stakeholders.
  • Manage the reception area, maintaining a clean and organized environment that reflects the company's image.
  • Handle inquiries and provide accurate information about the company, its services, and properties.

Listing Management:

  • Have in-depth knowledge and proficiency in managing property listings on popular real estate portals, ensuring timely updates and accuracy.
  • Update property details, images, and availability on these platforms regularly, maintaining a competitive edge in the market.
  • Monitor and respond to inquiries from potential clients through online portals, providing prompt and professional assistance.

Contract Preparation:

  • Prepare and draft contracts related to property transactions, leases, and agreements, ensuring accuracy and completeness of contract details.
  • Ensure timely completion and signing of contracts, coordinating with relevant parties to meet deadlines.

Administrative Support:

  • Assist in general administrative tasks to ensure the smooth functioning of the office, maintaining a high level of productivity and efficiency.
  • Manage and organize office documentation and records, ensuring easy access and retrieval of information.
  • Coordinate with other departments for seamless collaboration, fostering a positive and supportive work environment.

Client Interaction:

  • Engage with clients in a professional and courteous manner, providing exceptional customer service and building strong relationships.
  • Assist clients with inquiries and direct them to the appropriate contacts within the company, ensuring timely resolution of issues.
  • Maintain a positive and customer-centric approach in all interactions, upholding the company's reputation and values.

Requirements:

  • High school diploma or equivalent, with additional qualifications in office administration or a related field being a plus.
  • Proven UAE experience as an Administrative Assistant or Receptionist in a real estate setting, with a strong understanding of the industry and its challenges.
  • Familiarity with property listings on real estate portals is essential, with proficiency in using popular platforms such as Bayut, Property Finder, and Dubizzle.
  • Excellent verbal and written communication skills in English, with the ability to communicate effectively with clients, team members, and stakeholders.
  • Exceptional organizational and multitasking abilities, with attention to detail and accuracy in contract preparation.
  • Maintain a professional appearance and demeanor, upholding confidentiality in handling sensitive information.


  • Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

    Job Title: Administrative CoordinatorJob Summary:Precision Hire Solution is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for coordinating administrative tasks, managing logistics, and providing exceptional support to our team.Responsibilities:Coordinate administrative tasks, including data...


  • Dubai, Dubai, United Arab Emirates Al Marwan General Contracting Company Full time

    Job Description**Job Title:** Administrative Coordinator**Company:** Al Marwan General Contracting Company**Job Summary:** We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will provide administrative support to our executives, manage office operations, and ensure the smooth day-to-day...


  • Dubai, Dubai, United Arab Emirates JobsInLogistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JobsInLogistics. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing administrative support, coordinating travel arrangements, and managing schedules.Key ResponsibilitiesAdministrative...


  • Dubai, Dubai, United Arab Emirates Talent Pal Full time

    About the Role:Talent Pal is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a critical role in supporting the success of our business by providing exceptional administrative support to our team.Key Responsibilities:Event Planning and Coordination: Assist in planning...


  • Dubai, Dubai, United Arab Emirates Ashbilia Contracting LLC Full time

    Job Title: Administrative CoordinatorAshbilia Contracting LLC is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will play a vital role in ensuring the smooth operation of administrative tasks within our construction company.Key Responsibilities:Manage Correspondence: Coordinate and...


  • Dubai, Dubai, United Arab Emirates Alkazu Construction Full time

    We are seeking a highly skilled and organized Administrative Coordinator to join our team at Alkazu Construction. As an Administrative Coordinator, you will play a vital role in ensuring the smooth day-to-day operation of our office.The ideal candidate will have excellent communication and organizational skills, with the ability to prioritize tasks and...


  • Dubai, Dubai, United Arab Emirates Springfield Properties Full time

    Job SummaryWe are seeking a highly organized and proactive Team Support Specialist to join our dynamic team at Springfield Properties. As an Administrative Coordinator, you will play a crucial role in supporting our team's administrative and coordination tasks.Key ResponsibilitiesVisa and Documentation: Coordinate with the PRO for visa application, renewal,...


  • Dubai, Dubai, United Arab Emirates Estate 500 Full time

    We are seeking a highly skilled Administrative Assistant to provide daily support to the Head of the Mortgage Department at Estate 500. As an Administrative Assistant, you will be responsible for managing phone calls, scheduling, and handling administrative duties. You will also provide executive administrative assistance, ensuring seamless day-to-day...


  • Dubai, Dubai, United Arab Emirates Springfield Properties Full time

    **Job Summary**Springfield Properties is a dynamic and rapidly growing company seeking a highly organized and proactive Team Coordinator/Admin Assistant to support our team in various administrative and coordination tasks.**Key Responsibilities:****Visa and Documentation Management**: Coordinate with the PRO for visa application, renewal, cancellation, and...


  • Dubai, Dubai, United Arab Emirates IIQAFGROUP Full time

    We are seeking a highly skilled and organized Administrative Coordinator to join our team at IIQAFGROUP. As an Administrative Coordinator, you will play a vital role in supporting our managers and employees, ensuring the smooth operation of our office and providing exceptional administrative support.Key Responsibilities:Provide administrative support to our...


  • Dubai, Dubai, United Arab Emirates Parisima Talent Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Parisima Talent. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesCalendar ManagementCoordinate and manage active calendars to ensure seamless scheduling and minimize...


  • Dubai, Dubai, United Arab Emirates JobsInLogistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JobsInLogistics. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing administrative assistance and ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesTravel...


  • Dubai, Dubai, United Arab Emirates ParamInfo Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at ParamInfo. The successful candidate will provide high-level administrative support to our Director, ensuring the smooth operation of the office.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the Director, including...


  • Dubai, Dubai, United Arab Emirates JobsInLogistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JobsInLogistics. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing administrative assistance and ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesPlan and...


  • Dubai, Dubai, United Arab Emirates FORTES EDUCATION Full time

    Position Overview:The Administrative Coordinator will play a vital role in ensuring the smooth operation of the Senior Leadership Team and the broader School Leadership team at Fortes Education.Key Responsibilities:Establishing and managing office systems, including data organization and record-keeping;Taking minutes during meetings and providing support...


  • Dubai, Dubai, United Arab Emirates EmiraTalent Full time

    Job SummaryWe are seeking an experienced Business Operations Manager to join our team at EmiraTalent. As a key member of our organization, you will be responsible for coordinating office activities and operations, supervising administrative responsibilities, and managing business administration and correspondence.Key ResponsibilitiesCoordinate office...


  • Dubai, Dubai, United Arab Emirates Transguard Group LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Transguard Group LLC. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our clients and ensuring the smooth operation of our facilities.Key ResponsibilitiesAdministrative...


  • Dubai, Dubai, United Arab Emirates Dnata Full time

    Role OverviewAs an Administrative Coordinator at Dnata, you will play a pivotal role in ensuring that all administrative functions align with our high standards and departmental protocols.Key ResponsibilitiesQuality Assurance: Ensure that all administrative tasks are executed in compliance with established quality benchmarks and departmental...


  • Dubai, Dubai, United Arab Emirates JobsInLogistics Full time

    About This RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JobsInLogistics. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing administrative assistance and ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesTravel...


  • Dubai, Dubai, United Arab Emirates NAFFCO GROUP Full time

    Position OverviewThe Administrative Coordinator plays a vital role in ensuring the smooth operation of our office at NAFFCO GROUP. This position is responsible for a variety of administrative tasks that support our executives and enhance overall productivity.Key ResponsibilitiesAgenda Management: Organize and maintain the calendar for executives, including...