DIFC Office Coordinator

1 week ago


Dubai, Dubai, United Arab Emirates Ghobash Group Full time

We are seeking a highly organized and detail-oriented Office Manager to join our team at Ghobash Group.

The successful candidate will be responsible for overseeing daily office operations, including office maintenance, cleanliness, and general upkeep. This role requires a strong understanding of DIFC regulations and experience working in the DIFC environment.

Key Responsibilities
  • Office Management: Ensure smooth functioning of daily office operations.
  • Procurement: Manage the procurement of office supplies, equipment, and services.
  • Compliance: Ensure compliance with DIFC regulations and corporate policies.
  • Policy Development: Develop and implement office policies, procedures, and Standard Operating Procedures (SOPs).
Administrative Support
  • Document Management: Provide comprehensive administrative support to the investment team.
  • Logistics: Coordinate deliveries, shipments, and general office-related logistics.
  • Record Keeping: Maintain accurate records and support internal audits.
Meeting & Calendar Management
  • Scheduling: Manage schedules and coordinate meetings for senior executives and team members.
  • Conference Room Management: Organize conference rooms and ensure necessary equipment is available.
  • Preparation: Support the preparation of meeting materials, presentations, and reports.
Reception & Guest Management
  • Guest Services: Serve as the first point of contact for guests and visitors.
  • Hospitality: Facilitate a high standard of hospitality for business meetings and events.
Regulatory & Compliance Support
  • Regulatory Compliance: Support the company's compliance efforts by ensuring office operations adhere to DIFC regulations.
  • Liaison: Coordinate with the compliance team to ensure the office is up-to-date with the latest legal requirements and corporate governance standards.
  • Document Management: Assist in managing and organizing legal and compliance documents related to DIFC registration and licensing.

Qualifications

  • Bachelor's degree in Business Administration or related field.
  • Minimum 5 years of experience in office management within DIFC or a similar regulatory environment.

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