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Marketing Operations Assistant

3 months ago

Dubai, Dubai, United Arab Emirates Dice Full time

Key Responsibilities:

  • Organizational Excellence: Collaborate with the Marketing Operations lead to pinpoint areas for enhancement in governance frameworks, operational processes, vendor management, compliance, and team dynamics within the regional Marketing division.
  • Process Optimization: Identify and rectify inefficiencies by methodically assessing existing workflows, recognizing bottlenecks, and executing solutions that streamline operations, boost productivity, and foster ongoing improvement within the Marketing team.
  • Governance Development: Assist in the formulation and reinforcement of governance and control measures aimed at accelerating business growth while mitigating operational risks.
  • Vendor Evaluation: Conduct assessments of vendor performance to uncover consolidation prospects, striving for cost reductions through strategic negotiations and the utilization of economies of scale.
  • Protocol Compliance: Ensure the team's adherence to organizational protocols by promoting timely awareness and compliance with essential activities, including objective setting, mandatory training sessions, and other firm-mandated requirements, thereby nurturing a culture of accountability and operational excellence.
  • Team Culture Enhancement: Connect team members with firm-wide resources that advocate for well-being and advance diversity, equity, and inclusion (DEI), ensuring access to initiatives that support both personal and professional growth.
  • Financial Support: Assist in the monthly finance forecasting and reporting process to keep the budget updated. Aid in managing and prioritizing headcount while monitoring the status of open roles across the region.
  • Strategic Initiatives: Aid the Marketing Operations lead in the planning and organization of strategic forums, organizational communications, and other key activities.
  • Event Execution: Support the planning and execution of annual strategy sessions, regional forums, committees, town halls, offsite meetings, and more.
  • Effective Communication: Assist in the organization and drafting of impactful communications, meeting preparations, and follow-up actions.
  • Networking: Foster a collaborative network among regional client business COO & Strategy teams, actively seeking opportunities for team member development, sharing best practices, and leveraging collective strengths.

Key Requirements and Technology Experience:

  • Proactive self-starter with the capability to organize, prioritize, and manage multiple projects across various stakeholders in a deadline-driven setting.
  • Outstanding verbal and written communication skills, evidenced by strong interpersonal abilities.
  • 1-3 years of relevant experience.

This position is with a prominent Investment organization currently seeking to fill this and similar contract roles.