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Executive Office Administrator

2 weeks ago

Dubai, Dubai, United Arab Emirates Emaar Properties (P.J.S.C.) Full time
Job Description

The Executive Office Administrator plays a vital role in ensuring seamless day-to-day operations of the Management Office. This position involves coordinating activities, managing schedules, handling confidential matters, and acting as the key liaison between internal and external stakeholders.

Key Responsibilities:Administrative & Executive Support:
  • Scheduling and Calendar Management: Efficiently manage the complex calendar of the business head, scheduling appointments and meetings that align with company objectives.
  • Administrative Task Oversight: Oversee all administrative tasks to ensure timely completion, adhering to high-quality standards.
  • Confidentiality and Discretion: Handle sensitive matters with a high level of confidentiality and discretion, particularly those impacting business decisions.
  • Approval Processing: Screen and process approvals for purchase requests, memos, online payments, and other business documentation.
  • Communication Liaison: Serve as the main point of contact between the Executive Office, Corporate Office, and key stakeholders, including Business Partners, Owners, and the Chairman's Office.
  • Consultative Role: Act as an administrative consultant, advising team members on best practices and operational matters.
  • Coordination and Logistics: Coordinate with various departments to meet deadlines and ensure the smooth execution of business activities.
Travel & Logistics Management:
  • Business Travel Arrangements: Arrange business travel, including visa applications, accommodation, and transportation as required.
  • Event Logistics: Manage logistics for high-profile business meetings, events, and corporate engagements.
Performance & Efficiency:
  • Customer-Centric Approach: Ensure a customer-first approach in all tasks and responsibilities.
  • Operational Efficiency: Drive efficiency and effectiveness within business operations, aligning with company objectives.
  • Adaptability: Adapt quickly to a fast-paced work environment, handling multiple tasks with resilience and agility.