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Document Management Specialist

3 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates beBee Careers Full time
Job Description

We are seeking a highly organized and detail-oriented individual to fill the role of Document Management Specialist. This position is responsible for managing and maintaining all site documentation, ensuring that all records are accurate, up-to-date, and easily accessible.

Duties and Responsibilities:
  • Control and manage the numbering system for all project documents.
  • Maintain electronic and hard copy filing systems to ensure accuracy and ease of retrieval.
  • Respond promptly to requests for document retrieval, information searches, and general support from project personnel.
  • Develop and implement effective document handling systems in accordance with established guidelines.
  • Administer the PIRS document system and receive deliveries to site.
  • Process technical documentation and ensure suitable storage.
  • Establish, develop, and manage effective documentation systems and procedures.
  • Ensure compliance with contract requirements, project timelines, budget, and Health, Safety, Environmental, and Quality (HSEQ) standards.
Qualifications:
  • Relevant qualification such as ONC/HNC in Engineering, Computer Science, or Science.
  • Information Management or similar qualification.
  • Knowledge of relevant HSEQ legal and management system requirements.
  • Valid Safety Contractors Certificate (SCC), Safepass (ROI), CSCS, or CCNSG card or equivalent.
  • Excellent knowledge of Microsoft suite applications, particularly SharePoint.
  • Able to work independently or as part of a team.
  • Solution-oriented and good forward planner.
  • Effective communicator and problem-solver.