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Accounts Receivable Professional

2 weeks ago

Dubai, Dubai, United Arab Emirates 25HOURS HOTELS Full time
Company Overview

At 25HOURS HOTELS, we value our guests' satisfaction above all else. As an essential part of our team, you will play a vital role in ensuring seamless financial transactions and maintaining accurate accounts receivable.


Job Description

Key Responsibilities:

  • Ensure Financial Transactions are Accurate: Verify daily credit transfers to guarantee balance between Accounts Receivable and General Ledger.
  • Manage Guest Invoices: Ensure individual guest invoices and group invoices align with contracts, including room charges and attached supporting documents.
  • Maintain Records and Documents: Photocopy charges and documents, attach them to invoices, and file properly for future reference.
  • Prepare Statements: Prepare statements at the end of stays or events, attaching all necessary documents before dispatching to customers.
  • Follow Up on Missing Documents: Notify Receptionists/Cashiers of missing documents and follow up promptly.
  • Notify Credit Supervisor: Inform the Credit Supervisor of any billing or rate discrepancies.
  • Contract Management: Once a contract is signed by the hotel and customer, forward a copy to the Accounts Department to open a file.
  • Pro-forma Invoice Preparation: Prepare Pro-forma Invoices detailing charges and advance payment schedules for customers not on the hotel's credit listings.
  • Advance Deposits Management: Maintain advance deposits accounts and ensure full payment before arrival of groups or individual guests.
  • Meetings and Communication: Attend internal or external meetings to prevent future billing discrepancies.
  • Routing and Payment Settlement: Review routing in Opera to ensure correct AR on individual or group bookings and settle payments accordingly.
  • Journals and Revenue Adjustments: Prepare and post to Opera AR Journals for revenue adjustments, bank charges, and TA Commission, subject to approval by the Finance Manager.
  • Credit Card Reconciliation: Conduct daily credit card reconciliations.
  • Collection Record Sheet Updates: Update the Collection Record Sheet with remarks for every call made, aiming to maintain minimum aged balances in debtor ledgers.
Required Skills and Qualifications

Your Personality Counts More Than Your CV

  • Degree in Finance & Accounting or Equivalent
  • 1-2 Years Experience as Accounts Receivable Executive
  • High Level of Written and Verbal Business English
  • Proficient in Microsoft Applications
  • Knowledge of Opera, Micros, Sun Financial