Purchasing Officer

7 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Ghobash Group Full time

Key Responsibilities

The Procurement Officer will be responsible for:

  • Completing documents for purchase orders, generating purchase orders, and registering them in the ERP system.
  • Maintaining purchase order issuance logs and other key documents for audit purposes.
  • Developing RFP and RFQ documentation according to established policies and procedures to ensure organizational requirements are captured effectively.
  • Processing requisitions and purchase orders for supplies and equipment; following up on payments and receivables. Liaising and coordinating with suppliers by collecting and providing all required information to ensure contractual terms and conditions are met.
  • Carrying out order planning, price negotiations, and coordinating with suppliers.
  • Verifying payment invoices from suppliers/vendors/service providers, attaching supporting documents, and submitting them to Finance for payments.
  • Ensuring 100% compliance in internal and external audits and closing all observations/NCs on time.
  • Contributing to the development of procurement procedures and templates for proper procurement management and execution for projects and EEIC Abu Dhabi office.
  • Devising an efficient logistics management system to ensure delivery of goods/shipments as per committed timelines and costs.
  • Preparing MIS reports of inward/outward logistics and informing top management and users of routine inventory management activities; assisting in framing costing & proposals for logistic solutions.
  • Developing long-term partnerships with suppliers; managing day-to-day supplier performance to ensure service cost delivery and quality norms; coordinating with suppliers for new product development and implementation.
  • Negotiating shipping terms, coordinating and tracking shipment clearance, duty exemption, and documentation for FTA submission.
  • Liaising with the estimation department for obtaining quotations for ongoing tenders during the bidding stage and negotiating with Suppliers and Subcontractors.

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