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Support Services Assistant

3 weeks ago

Sharjah, Sharjah, United Arab Emirates Client of Talentmate Full time

Support Services Assistant Job Summary

The Client of Talentmate is seeking a highly organized and detail-oriented Support Services Assistant to join our team in Sharjah, UAE. This role will provide administrative support to ensure the smooth running of daily activities.

About the Role

This position involves providing administrative assistance across various tasks, including managing correspondence, organizing filing systems, coordinating meetings, and assisting with reports and data entry.

Key Responsibilities

  • Manage incoming and outgoing correspondence, emails, and phone calls efficiently.
  • Maintain accurate and up-to-date physical and digital filing systems.
  • Coordinate meetings and appointments, scheduling reminders as needed.
  • Assist in preparing reports, presentations, and data entry tasks.
  • Monitor and replenish office supplies, ensuring optimal efficiency.
  • Perform basic bookkeeping tasks, processing expenses and invoices accurately.
  • Make travel arrangements and accommodations for staff as required.
  • Provide administrative support to other team members as needed.
  • Maintain office equipment, troubleshooting any issues promptly.
  • Sustain a clean and organized office space for maximum efficiency.
  • Handle incoming and outgoing mail and deliveries effectively.

Requirements

  • High school diploma or equivalent required.
  • Prior experience in an office environment preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong communication and interpersonal skills.
  • Ability to prioritize tasks and manage time effectively.