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Maintenance Scheduling Specialist

2 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Al Madina Agencies & Services Full time
Job Summary

Al Madina Agencies & Services is seeking a highly skilled Technical Coordinator to join our team. As a Technical Coordinator, you will be responsible for maintaining the daily scheduling and updating of the SAP Maintenance System. You will provide technical/clerical support for the Planning, Scheduling & Turnaround Department, including preparation and distribution of Maintenance Reports, Work Orders, and Time Sheets.

Key Responsibilities
  1. Scheduling and Updating
  • Ensure the scheduling and updating of the Daily Work Order Procedures, including preparing the Notification and Work Order System, issuing Daily and Weekly work lists, and Backlog Review requests.
  1. Notification and Work Order Management
  • Check the input of Notifications and Work Orders to SAP and carry out amendments as necessary.
  1. Maintenance Report and Work Order Distribution
  • Prepare the input, printing, and distribution of Maintenance Reports, Work Orders, and Time Sheets to Maintenance Engineers and Supervisors on a Daily and Weekly basis.
  1. Clerical/Technical Support
  • Provide clerical/technical support to Maintenance Job Officers in scheduling and updating maintenance work orders and backlog reports, and in raising maintenance requisitions and reservations.
  1. Suborder and Scaffolding Management
  • Assist in the formation of Suborders on existing work orders and ensure the issue of scaffolding numbers and the maintenance of the scaffold register.
  1. Modification and Change Management
  • Issue Minor Mechanical, Instrument, and Electrical Change numbers and keep an updated register of all these changes.
  1. Modification Package Management
  • Receive modification packages from the Engineering & Technical Support Division. Register Modification Numbers and circulate Modification files to the concerned Maintenance Engineers in both preliminary and final stages.
  1. Work Program Development
  • Produce work programs for various maintenance-related jobs, plant shutdowns, and machine overhauls as requested by Maintenance Engineers.
  1. Filing System Maintenance
  • Maintain the section filing system of various aspects, e.g., Modification System, Maintenance Work, etc.
  1. Technical Assistance
  • Provide technical assistance and information to Term Contract Supervisors of the Maintenance Department.
Additional Responsibilities
  1. Health and Safety
  • Safeguard own health and safety, as well as that of fellow employees, by paying attention to safe work practices, maintaining a safe work environment, and complying with applicable HSE requirements.
  1. Incident Reporting
  • Take action to intervene and stop any unsafe activity or non-compliance with HSE requirements if witnessed, and report the incident regardless of your position or that of the transgressor.
Requirements
  • Minimum Qualification
    • Secondary School Certificate or equivalent.
  • Minimum Experience & Knowledge & Skills
    • 4 years of experience in the Oil & Gas or Petrochemical Industry using SAP System and other relevant MS Office software systems for Maintenance planning and scheduling.
    • Good knowledge of SAP System.
    • Knowledge of MS Office and other software packages used for planning and scheduling.
    • Knowledge of maintaining filing systems.
    • Good knowledge of spoken and written English.
  • Professional Certifications
    • Any relevant certificate would be an advantage but not mandatory.
Job Type

Full-time