Assistant Director of Administration Global Education

3 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Precision Hire Solution Full time
Job Summary:

New York University Abu Dhabi (NYUAD) is seeking an experienced professional to serve as the Assistant Director of Administration Global Education. This critical role will be responsible for developing and implementing the activities that support the strategy of Global Education, including planning, organizing, and directing the day-to-day operations of the Office of the Associate Vice Chancellor/Vice Provost for Global Education and Outreach.

Key Responsibilities:
  • Develop reports and manage the Office's institutional research and data, working closely with the Registrar, faculty Provost Office, and Academic HR to ensure accurate reporting and provide feedback to improve systems.
  • Support curricular planning, development, management, and updates.
  • Lead the planning of the academic year-long calendar and activities.
  • Develop and implement systems/repositories for class syllabi, faculty lists, teaching evaluations, textbook orders, etc., which are also necessary for faculty reviews and accreditation.
  • Lead the Office staff in developing/maintaining archival procedures for the proper privacy-compliant storage and access to information.
  • Organize the Undergraduate Education Workstream, the Global Site-Specific Advisory Committees, and the Global Education Faculty Advisory Committee to ensure excellent record keeping, decision flows, and follow-through.
  • Support the AVC/VP with developing and curating the content of academic conferences, including the Global Curriculum Conference, Site Directors Conference, Gulf Intelligence Industry Academe Workshop, Summit on Innovation and Leadership, MLK Day with Global Liberal Studies, and academic retreats.
Operations:
  • Lead all operational aspects of running the Office and manage operational projects, including core project elements, deliverable timelines, resources, and funding.
  • Responsible for recruiting, building, and managing the necessary teams to deliver strategic projects supporting the University's mission successfully.
  • Develop and implement risk management strategies, governance, quality assurance, issue resolution, reporting, and timelines.
  • Organize and lead regular stakeholder meetings to provide and gather feedback, highlight risks, and resolve any issues.
Area Research, Researcher Planning, Recruitment, and Support:
  • Manage the delivery of the Office's Research Program through researcher hiring and support.
  • Support the development and implementation of the Provost's Global Faculty Symposium, the Community-Engaged Learning Research Initiative, the IDI, and the Global Identities longitudinal survey and course evaluation results.
  • Manage the Office's reporting on societal and educational impact.
Office Outreach and Support:
  • Collaborate with external relations to upgrade messaging, web presence, and publications related to academic programs.
  • Liaise with the Career Development Center on matters related to alumni and internships and with the Office of Undergraduate Research on matters related to undergraduate research.
Financial Management:
  • Lead the development of the unit's annual operating budget in collaboration with the Office of Fiscal Affairs.
  • Responsible for overseeing the unit's operating budget, including review and approval of day-to-day transactions.
  • Responsible for developing internal financial reports to inform and support leadership decisions within the unit.
  • Work closely with the Provost Office Finance, University Finance, Legal, Human Resources, Risk Management, and Procurement on implementing and realizing Office financial plans and requirements, contracts, and MOUs.
  • Direct the Office's financial activities and provide appropriate authorizations and approvals.
  • Responsible for the authority management and reporting of budget as well as all Office financial planning and analysis.
Office Administration:
  • Direct and manage the administrative staff in the AVC/VP's Office to ensure delivery of all administrative requirements for the Office and lead cross-program initiatives such as IDBEA sustainability and AI-assisted administration.
  • Responsible for staff organizational planning and recruitment; staff performance and probationary reviews; team mentoring; and development and training.
  • Work in partnership with the senior leaders of the Global Education programs to ensure the continued expansion, collaboration, and delivery of the Strategic Academic Plan and student success initiatives.
Faculty Recruitment and Faculty Support:
  • Manage and direct the recruitment and onboarding of over one hundred JTerm and summer faculty and instructors.
  • Advise faculty in areas including special needs, workplace accommodations, and grievances and provide direction accordingly.
  • Liaise with the Office of Academic Appointments to stay abreast of policies that pertain to faculty recruitment and retention.
Qualifications:
  • Bachelor's Degree.
Preferred Qualifications:
  • Master's Degree.
Required Experience:
  • 7 years or more experience in comparable positions with a record of advancement and growth at progressively more responsible levels, preferably in higher education or in an education-related position within an established international organization or governmental body operating in the U.A.E.
  • Experience working with institutions of multinational, multicultural nature.
  • Excellent organizational ability to set priorities, organize workload, handle multiple responsibilities, and meet deadlines while maintaining consistent accuracy and attention to detail.
  • Excellent quantitative skills with experience in preparing reports that are analytical.
  • Supervisory ability, independent initiative, and the ability to work as part of a team.
  • The capacity to undertake multiple ongoing assignments and complete them in a timely way.
  • Demonstrated ability to communicate clearly and effectively to a variety of constituents (faculty, staff, students, community organizations, businesses) in both oral and written forms.
  • Personal presence that can independently and professionally interact with and represent the Office to visiting scholars, faculty candidates, representatives of NYUAD and peer institutions, community partners, and UAE entities important to the work of the Office and University.

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