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Financial Support Services Coordinator

2 weeks ago

Dubai, Dubai, United Arab Emirates Kensington Banque Capital Full time
Job Overview
We are seeking a skilled Financial Support Services Coordinator to join our team at Kensington Banque Capital. As a key member of our administrative team, you will play a crucial role in maintaining the smooth operation of our office.

Key Responsibilities
- Act as the primary point of contact for office operations and coordinate regional communications, meetings, and travel arrangements.
- Schedule and manage meetings and appointments.
- Maintain an organized office layout and ensure all necessary equipment and supplies are available.
- Collaborate with HR to update and implement office policies as needed.
- Coordinate with the IT department to manage office equipment and technology needs.
- Oversee invoicing, payments, and ensure timely processing.
- Manage contracts and negotiate pricing with vendors, service providers, and office leases.
- Prepare and manage the office budget, ensuring accurate and timely reporting.

Qualifications
  • Proven experience (minimum 3 years) as an Office Manager, Front Office Manager, or Administrative Assistant in the financial or asset management industry.
  • Proficiency in MS Office, particularly Excel and Outlook.
  • Excellent time management, multitasking, and prioritization skills.
  • Strong organizational and planning abilities in a fast-paced environment.
  • Attention to detail and excellent problem-solving skills.
  • Outstanding written and verbal communication skills.
  • A creative mindset with the ability to suggest and implement process improvements.
  • Diploma or university degree in Business Administration, Accounting, or a related field.
  • Presentable, professional, and pleasant demeanor.