Administrative Coordinator

1 month ago


Dubai, Dubai, United Arab Emirates Dubai Customs Full time

Role Overview: The Administrative Coordinator will play a pivotal role in supporting the operational efficiency of the department by ensuring seamless communication and organization.

Key Responsibilities:

  1. Operational Support: Collaborate with the department manager to facilitate workflow and manage operational, financial, and customer-related tasks, ensuring timely delivery of quality services.
  2. Communication Management: Handle both internal and external communications, process official correspondence, and manage the distribution of mail with utmost professionalism, adhering to the directives of the management.
  3. Call Handling: Answer and transfer incoming calls, address inquiries, take detailed memos, and assist in scheduling meetings for visitors.
  4. Appointment Coordination: Organize and manage the manager's agenda and diary, keeping them informed of upcoming commitments and necessary actions.
  5. File Organization: Systematically arrange and maintain files within the department's archiving system to ensure easy access to required information.
  6. Meeting Arrangements: Plan and coordinate meetings, document minutes, prepare agendas, and communicate with relevant parties to ensure completion of agreed tasks within deadlines.
  7. Visitor Reception: Welcome visitors and make necessary arrangements to provide exceptional hospitality.
  8. Database Management: Create and maintain procedural and operational files for the department's databases, ensuring efficient information storage and retrieval, and report findings to the direct manager as required.
  9. Financial Documentation: Process cash disbursements and prepare necessary documentation for departmental needs.
  10. Travel Coordination: Manage travel and accommodation arrangements for department managers and staff, liaising with relevant parties.
  11. Resource Management: Oversee the supplies and requirements of organizational units to ensure smooth daily operations.
  12. Stakeholder Interaction: Engage with various organizations and individuals regarding departmental matters.
  13. Additional Duties: Execute any other responsibilities assigned by the direct manager in a timely and reliable manner, ensuring tasks are completed to the highest standards.

This role is essential for maintaining the operational integrity of the department and supporting the overall mission of Dubai Customs.



  • Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

    Job Title: Administrative CoordinatorJob Summary:Precision Hire Solution is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for coordinating administrative tasks, managing logistics, and providing exceptional support to our team.Responsibilities:Coordinate administrative tasks, including data...


  • Dubai, Dubai, United Arab Emirates Al Marwan General Contracting Company Full time

    Job Description**Job Title:** Administrative Coordinator**Company:** Al Marwan General Contracting Company**Job Summary:** We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will provide administrative support to our executives, manage office operations, and ensure the smooth day-to-day...


  • Dubai, Dubai, United Arab Emirates JobsInLogistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JobsInLogistics. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing administrative support, coordinating travel arrangements, and managing schedules.Key ResponsibilitiesAdministrative...


  • Dubai, Dubai, United Arab Emirates Parisima Talent Full time

    Administrative Support Role at Parisima TalentWe are seeking a highly organized and detail-oriented Administrative Support professional to join our team at Parisima Talent.As an Administrative Support Specialist, you will be responsible for providing administrative assistance to our clients and teams, ensuring seamless day-to-day operations.Key...


  • Dubai, Dubai, United Arab Emirates Talent Pal Full time

    About the Role:Talent Pal is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a critical role in supporting the success of our business by providing exceptional administrative support to our team.Key Responsibilities:Event Planning and Coordination: Assist in planning...


  • Dubai, Dubai, United Arab Emirates NAFFCO GROUP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at NAFFCO GROUP. The successful candidate will provide administrative support to our executives, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to executives, including...


  • Dubai, Dubai, United Arab Emirates Ashbilia Contracting LLC Full time

    Job Title: Administrative CoordinatorAshbilia Contracting LLC is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will play a vital role in ensuring the smooth operation of administrative tasks within our construction company.Key Responsibilities:Manage Correspondence: Coordinate and...


  • Dubai, Dubai, United Arab Emirates Parisima Talent Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Parisima Talent. As an Administrative Coordinator, you will be responsible for handling and coordinating active calendars, scheduling and confirming meetings, and ensuring file organization based on office protocol.Key ResponsibilitiesManage and...


  • Dubai, Dubai, United Arab Emirates Alkazu Construction Full time

    We are seeking a highly skilled and organized Administrative Coordinator to join our team at Alkazu Construction. As an Administrative Coordinator, you will play a vital role in ensuring the smooth day-to-day operation of our office.The ideal candidate will have excellent communication and organizational skills, with the ability to prioritize tasks and...


  • Dubai, Dubai, United Arab Emirates Springfield Properties Full time

    Job SummaryWe are seeking a highly organized and proactive Team Support Specialist to join our dynamic team at Springfield Properties. As an Administrative Coordinator, you will play a crucial role in supporting our team's administrative and coordination tasks.Key ResponsibilitiesVisa and Documentation: Coordinate with the PRO for visa application, renewal,...


  • Dubai, Dubai, United Arab Emirates Estate 500 Full time

    We are seeking a highly skilled Administrative Assistant to provide daily support to the Head of the Mortgage Department at Estate 500. As an Administrative Assistant, you will be responsible for managing phone calls, scheduling, and handling administrative duties. You will also provide executive administrative assistance, ensuring seamless day-to-day...


  • Dubai, Dubai, United Arab Emirates Springfield Properties Full time

    **Job Summary**Springfield Properties is a dynamic and rapidly growing company seeking a highly organized and proactive Team Coordinator/Admin Assistant to support our team in various administrative and coordination tasks.**Key Responsibilities:****Visa and Documentation Management**: Coordinate with the PRO for visa application, renewal, cancellation, and...


  • Dubai, Dubai, United Arab Emirates IIQAFGROUP Full time

    We are seeking a highly skilled and organized Administrative Coordinator to join our team at IIQAFGROUP. As an Administrative Coordinator, you will play a vital role in supporting our managers and employees, ensuring the smooth operation of our office and providing exceptional administrative support.Key Responsibilities:Provide administrative support to our...


  • Dubai, Dubai, United Arab Emirates Parisima Talent Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Parisima Talent. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesCalendar ManagementCoordinate and manage active calendars to ensure seamless scheduling and minimize...


  • Dubai, Dubai, United Arab Emirates JobsInLogistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JobsInLogistics. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing administrative assistance and ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesTravel...


  • Dubai, Dubai, United Arab Emirates ParamInfo Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at ParamInfo. The successful candidate will provide high-level administrative support to our Director, ensuring the smooth operation of the office.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the Director, including...


  • Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Precision Hire Solution. As an Administrative Coordinator, you will serve as a liaison between departments and offices, providing administrative support to staff managers and senior-level officers.Key ResponsibilitiesProvide administrative support...


  • Dubai, Dubai, United Arab Emirates JobsInLogistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JobsInLogistics. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing administrative assistance and ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesPlan and...


  • Dubai, Dubai, United Arab Emirates FORTES EDUCATION Full time

    Position Overview:The Administrative Coordinator will play a vital role in ensuring the smooth operation of the Senior Leadership Team and the broader School Leadership team at Fortes Education.Key Responsibilities:Establishing and managing office systems, including data organization and record-keeping;Taking minutes during meetings and providing support...


  • Dubai, Dubai, United Arab Emirates EmiraTalent Full time

    Job SummaryWe are seeking an experienced Business Operations Manager to join our team at EmiraTalent. As a key member of our organization, you will be responsible for coordinating office activities and operations, supervising administrative responsibilities, and managing business administration and correspondence.Key ResponsibilitiesCoordinate office...