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Administrative Support Specialist

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates TAQA Distribution Full time
Job Description

To provide high-level administrative and executive support to Chief Officers, ensuring efficient management of schedules, communications, and administrative tasks while maintaining confidentiality and professionalism.

Key Responsibilities:

Policy Compliance

  • Ensure the organization's policy, systems, processes, procedures, and controls are in line with group delegation of authority policy to ensure compliance with relevant procedural/legislative requirements.

Reporting and Communication

  • Prepare timely reports that meet business policies and standards.
  • Manage the preparation of periodical management reports and progress reports to inform senior management about initiative progress and facilitate decision-making.

Job Specific Responsibilities

  • Coordinate the Chief Officer's calendar, schedule meetings, and arrange travel.
  • Organize materials for meetings, presentations, and reports.
  • Act as the first point of contact for internal and external stakeholders.
  • Screen, prioritize, and handle incoming correspondence, emails, and calls.
  • Draft, edit, and review official communications on behalf of the Chief Officer.
  • Maintain and organize confidential files and records.
  • Support event planning and execution within the department.
  • Monitor deadlines and follow up on action items.
  • Assist with special projects, research, and data collection as assigned.
  • Facilitate cross-departmental communication and collaboration.