Administrative Coordinator

14 hours ago


Dubai, Dubai, United Arab Emirates Finerton Full time
Receptionist Job Description

We are seeking a highly organized and proactive Receptionist to manage our company's fleet of vehicles, oversee the administration and management of our fleet, handle the company's auto insurance policies, and assist with the day-to-day management of a villa in conjunction with the on-site house manager.

Key Responsibilities:
  1. Reception and Administration:
    Manage the reception area, including answering and directing phone calls, and responding to inquiries promptly and efficiently.
    Maintain diaries and arrange appointments.
    Greet and welcome visitors with professionalism and courtesy.
    Coordinate with external vendors and service providers for office maintenance and repairs.
    Handle sensitive and confidential information with integrity and discretion.
    Collaborate with team members to ensure smooth office operations and effective communication.
    Maintain office supplies inventory by checking stock or anticipating needed supplies.
    Assist the Office manager with admin duties as and when required.
  2. Vehicle Insurance Management:
    Oversee the renewal of vehicle insurance policies.
    Validate and approve new insurance contracts.
    Conduct detailed analysis and comparison of insurance contracts to ensure optimal coverage.
    Manage the signing process for insurance contracts.
    Maintain up-to-date records of all insurance policies.
  3. Vehicle Management:
    Supervise the purchase and sale of company vehicles.
    Ensure all documentation is complete and accurate for payment processes.
    Oversee the registration of vehicles with the Road Transport Authority (RTA).
    Manage NOC (No Objection Certificate) letters as needed.
    Maintain an organized database of all company vehicles, including details of purchase, sale, and registration.
  4. Villa Management:
    Collaborate with the house manager on-site to oversee day-to-day operations of the villa.
    Monitor ongoing work and request quotes for new projects.
    Control and validate documents related to villa maintenance and renovations.
    Approve work in conjunction with the house manager and UBO.
    Maintain various tracking sheets for ongoing and completed work.
    Renew maintenance contracts and prepare necessary documentation for payments.
    Create purchase orders, new vendor addition, confidentiality agreements, vendor contracts etc. in a timely manner.
  5. Additional Tasks:
    Perform various ad hoc tasks as requested by the house manager and the UBO.

Qualifications:

Proven experience in administrative or assistant roles, preferably with a focus on vehicle and insurance management.
Excellent presentation skills.
Strong organizational and time management skills.
Excellent attention to detail.
Ability to handle multiple tasks and work under pressure.
Proficiency in MS Office and relevant software applications.
Strong communication skills, both written and verbal.
Familiarity with vehicle registration processes, insurance policies, and property management is a plus.

Education:

A high school diploma or equivalent is required. A degree in business administration or a related field is preferred.

Experience:

Minimum of 4 years of experience in a similar role.

Skills:

Analytical skills to evaluate and compare insurance contracts.
Strong interpersonal skills to liaise with insurance providers, vehicle dealerships, internal teams, and house management staff.
Ability to manage and maintain detailed records efficiently.



  • Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

    Job Title: Administrative CoordinatorJob Summary:Precision Hire Solution is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for coordinating administrative tasks, managing logistics, and providing exceptional support to our team.Responsibilities:Coordinate administrative tasks, including data...


  • Dubai, Dubai, United Arab Emirates Al Marwan General Contracting Company Full time

    Job Description**Job Title:** Administrative Coordinator**Company:** Al Marwan General Contracting Company**Job Summary:** We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will provide administrative support to our executives, manage office operations, and ensure the smooth day-to-day...


  • Dubai, Dubai, United Arab Emirates JobsInLogistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JobsInLogistics. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing administrative support, coordinating travel arrangements, and managing schedules.Key ResponsibilitiesAdministrative...


  • Dubai, Dubai, United Arab Emirates Parisima Talent Full time

    Administrative Support Role at Parisima TalentWe are seeking a highly organized and detail-oriented Administrative Support professional to join our team at Parisima Talent.As an Administrative Support Specialist, you will be responsible for providing administrative assistance to our clients and teams, ensuring seamless day-to-day operations.Key...


  • Dubai, Dubai, United Arab Emirates Talent Pal Full time

    About the Role:Talent Pal is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a critical role in supporting the success of our business by providing exceptional administrative support to our team.Key Responsibilities:Event Planning and Coordination: Assist in planning...


  • Dubai, Dubai, United Arab Emirates Ashbilia Contracting LLC Full time

    Job Title: Administrative CoordinatorAshbilia Contracting LLC is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will play a vital role in ensuring the smooth operation of administrative tasks within our construction company.Key Responsibilities:Manage Correspondence: Coordinate and...


  • Dubai, Dubai, United Arab Emirates Alkazu Construction Full time

    We are seeking a highly skilled and organized Administrative Coordinator to join our team at Alkazu Construction. As an Administrative Coordinator, you will play a vital role in ensuring the smooth day-to-day operation of our office.The ideal candidate will have excellent communication and organizational skills, with the ability to prioritize tasks and...


  • Dubai, Dubai, United Arab Emirates Springfield Properties Full time

    Job SummaryWe are seeking a highly organized and proactive Team Support Specialist to join our dynamic team at Springfield Properties. As an Administrative Coordinator, you will play a crucial role in supporting our team's administrative and coordination tasks.Key ResponsibilitiesVisa and Documentation: Coordinate with the PRO for visa application, renewal,...


  • Dubai, Dubai, United Arab Emirates Estate 500 Full time

    We are seeking a highly skilled Administrative Assistant to provide daily support to the Head of the Mortgage Department at Estate 500. As an Administrative Assistant, you will be responsible for managing phone calls, scheduling, and handling administrative duties. You will also provide executive administrative assistance, ensuring seamless day-to-day...


  • Dubai, Dubai, United Arab Emirates Springfield Properties Full time

    **Job Summary**Springfield Properties is a dynamic and rapidly growing company seeking a highly organized and proactive Team Coordinator/Admin Assistant to support our team in various administrative and coordination tasks.**Key Responsibilities:****Visa and Documentation Management**: Coordinate with the PRO for visa application, renewal, cancellation, and...


  • Dubai, Dubai, United Arab Emirates IIQAFGROUP Full time

    We are seeking a highly skilled and organized Administrative Coordinator to join our team at IIQAFGROUP. As an Administrative Coordinator, you will play a vital role in supporting our managers and employees, ensuring the smooth operation of our office and providing exceptional administrative support.Key Responsibilities:Provide administrative support to our...


  • Dubai, Dubai, United Arab Emirates Parisima Talent Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Parisima Talent. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesCalendar ManagementCoordinate and manage active calendars to ensure seamless scheduling and minimize...


  • Dubai, Dubai, United Arab Emirates JobsInLogistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JobsInLogistics. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing administrative assistance and ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesTravel...


  • Dubai, Dubai, United Arab Emirates ParamInfo Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at ParamInfo. The successful candidate will provide high-level administrative support to our Director, ensuring the smooth operation of the office.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the Director, including...


  • Dubai, Dubai, United Arab Emirates JobsInLogistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JobsInLogistics. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing administrative assistance and ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesPlan and...


  • Dubai, Dubai, United Arab Emirates FORTES EDUCATION Full time

    Position Overview:The Administrative Coordinator will play a vital role in ensuring the smooth operation of the Senior Leadership Team and the broader School Leadership team at Fortes Education.Key Responsibilities:Establishing and managing office systems, including data organization and record-keeping;Taking minutes during meetings and providing support...


  • Dubai, Dubai, United Arab Emirates Transguard Group LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Transguard Group LLC. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our clients and ensuring the smooth operation of our facilities.Key ResponsibilitiesAdministrative...


  • Dubai, Dubai, United Arab Emirates EmiraTalent Full time

    Job SummaryWe are seeking an experienced Business Operations Manager to join our team at EmiraTalent. As a key member of our organization, you will be responsible for coordinating office activities and operations, supervising administrative responsibilities, and managing business administration and correspondence.Key ResponsibilitiesCoordinate office...


  • Dubai, Dubai, United Arab Emirates Dnata Full time

    Role OverviewAs an Administrative Coordinator at Dnata, you will play a pivotal role in ensuring that all administrative functions align with our high standards and departmental protocols.Key ResponsibilitiesQuality Assurance: Ensure that all administrative tasks are executed in compliance with established quality benchmarks and departmental...


  • Dubai, Dubai, United Arab Emirates JobsInLogistics Full time

    About This RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JobsInLogistics. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing administrative assistance and ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesTravel...