Administrative Coordinator

1 week ago


Dubai, Dubai, United Arab Emirates Transguard Group LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Transguard Group LLC. As a key member of our support staff, you will be responsible for providing exceptional customer service and administrative support to our clients and internal teams.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to the facilities team, including scheduling appointments, managing calendars, and coordinating travel arrangements.
    • Manage office supplies, equipment, and inventory, ensuring that all necessary materials are available and in good working order.
    • Process and track deliveries, including mail and courier services.
  • Reception and Communication
    • Act as the first point of contact for clients and visitors, providing a warm and welcoming experience.
    • Manage the switchboard, answering and directing calls as needed.
    • Coordinate meetings and events, ensuring that all necessary arrangements are made.
  • Facilities Management
    • Oversee the upkeep of the reception area and meeting rooms, ensuring that they are clean and well-maintained.
    • Coordinate facility maintenance and repairs, scheduling appointments and tracking progress.
    • Manage contracts and suppliers, ensuring that all necessary agreements are in place.
  • Customer Service
    • Provide exceptional customer service to clients and internal teams, responding to inquiries and resolving issues in a timely and professional manner.
    • Develop and maintain relationships with clients and stakeholders, ensuring that their needs are met and exceeded.
  • Additional Responsibilities
    • Assist with special projects and assignments as needed.
    • Contribute to the development and implementation of administrative processes and procedures.
    Requirements
    • Education
      • High School Diploma or equivalent required.
    • Experience
      • Prior front desk, concierge, or customer service experience preferred.
    • Skills
      • Excellent communication and interpersonal skills.
      • Ability to work in a fast-paced environment and prioritize tasks effectively.
      • Basic analytical skills and ability to solve problems in standard situations.
      • Intermediate skills with Microsoft Office Suite.
    • Language
      • Arabic speaking, reading, and writing required.


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