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Logistics and Operations Specialist

3 months ago

Sharjah, Sharjah, United Arab Emirates Al Jothan Perfumes Full time
Role Overview

The Operations Coordinator at Al Jothan Perfumes plays a crucial role in ensuring seamless operations from order inception to delivery. This position involves a variety of responsibilities that are essential for maintaining the quality and efficiency of our production processes.

Key Responsibilities
  • Order Management: Oversee client orders from initiation to completion, ensuring accuracy and timeliness.
  • Sample Coordination: Facilitate the sending of product samples to clients as per their requests and manage job orders effectively.
  • Job Order Processing: Collect detailed job order information from the sales team or directly from clients to ensure clarity and precision.
  • Formulation Calculation: Accurately calculate the filling and mixing requirements for perfumes, creating detailed tables with the necessary measurements for approval.
  • Supplier Communication: Engage with local and international suppliers to procure essential raw materials for product development.
  • Supplier Research: Identify and evaluate potential new suppliers to enhance our supply chain.
  • Logistics Coordination: Collaborate with the logistics department to track shipments of supplies and verify inventory accuracy upon arrival.
  • Production Support: Ensure that raw materials are sent to the factory with comprehensive product details, monitoring the accuracy of the filling and mixing processes.
  • Inventory Monitoring: Keep a close eye on inventory levels to ensure availability of materials.
  • Production Follow-Up: Maintain oversight of the production process to ensure timelines and quality standards are met.
  • Invoice Preparation: Prepare invoices for private projects, ensuring all financial documentation is accurate and complete.