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UAE Managing Directors Support Associate
1 week ago
About Us
At Edelman, we are a new kind of agency that blurs the lines between PR, Advertising, Social, Digital, Earned Media and Experiential. We challenge convention and creativity to find innovative ways to drive consumer behavior in today's socially charged digital environment. Our team is passionate, unconventional, and driven by a desire to do great work. We get results for our clients and have the trophies to prove it.
We operate in a fast-paced business environment where enthusiasm, collaboration and pressure are key. As an Executive Coordinator for MDs, Abu Dhabi, you will be responsible for providing support to our two Managing Directors. This includes arranging video conferencing, conference calls, internal and external meetings across multiple time zones, as well as travel plans and itineraries.
Your Role
- Complex diary management, including scheduling video conferencing, conference calls, internal and external meetings across multiple time zones.
- Travel planning and coordination; compiling documents for travel-related meetings within the UAE and internationally.
- General administration tasks and ad-hoc projects as required.
- Weekly input, review and submission of timesheets and company expenses, with liaison with accounts department on client billing issues.
- Support in project coordination and event management as needed.
- Provide research assistance to the Managing Directors.
- Prepare thorough briefing documents and reports ahead of meetings.
- Basic admin work for the Senior Leadership Team as necessary.
- Support in culture initiatives and events in Abu Dhabi under HR and Senior EA directive.
- Liaise with HR and UAE Admin on office management and vendors.
Required Skills and Qualifications
- Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
- High level diary, logistical and travel management skills.
- Proactive problem-solving approach, always being 10 steps ahead.
- Excellent written and oral communication skills, with ability to liaise confidently with internal and external VIPs.
- High level organisation and time management skills.
- Experience in administration, event management and project coordination.
- Demonstrable experience in financial tasks such as budget maintenance and processing expenses.
- Previous experience working in a role requiring stakeholder engagement across different time zones and senior levels.
- Ability to remain flexible, accommodating changes in schedules and logistics.
- A team player, able to maintain discretion and professionalism in the workplace.
- Ability to coordinate conflicting priorities and often at short notice.
Benefits
- An opportunity to grow professionally and personally with one of the smartest and most energetic teams in the PR industry.
- A hybrid work environment allowing for remote work two days a week.
- Potential for personal growth, training and development of skills.
- A dynamic, collaborative and inclusive culture embracing diversity and celebrating individuality.
- Access to virtual learning resources supporting personal and professional growth.
