Executive Assistant cum Office Manager

7 days ago


Dubai, Dubai, United Arab Emirates Caliberly Full time
Job Summary

Caliberly is seeking a highly skilled and experienced Executive Assistant cum Office Manager to provide top-notch administrative support to our CEO. The ideal candidate will have a strong background in office management, excellent organizational skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities
  • Administrative Support: Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and handling travel arrangements.
  • Correspondence and Documents: Prepare, edit, and manage correspondence, reports, presentations, and other documents.
  • Communication and Coordination: Act as the first point of contact for the CEO, screening phone calls, emails, and visitors, and coordinate with internal departments and external stakeholders on behalf of the CEO.
  • File Management and Organization: Organize and maintain files, records, and office documentation, and manage office supplies to ensure that all necessary materials are available and in good condition.
  • Meeting Support: Assist in preparing meeting agendas, taking minutes, and following up on action items.
Qualifications
  • Education: Bachelors degree in Business Administration, Office Management, or a related field is preferred.
  • Experience: 3 to 6 years of experience in a similar Secretary or Administrative role, preferably within the textile and fabrics industry.
  • Skills: Excellent organizational and time-management skills with a strong attention to detail, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and strong written and verbal communication skills in English; knowledge of other languages is a plus.
  • Personal Qualities: Ability to handle multiple tasks simultaneously and prioritize effectively, professional demeanor with the ability to maintain confidentiality, and experience in managing schedules and travel arrangements for senior executives.


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