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Project Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates CHALHOUB Group Full time
Job Description

**Job Title:** Project Coordinator - Office Management Specialist

**Company:** CHALHOUB Group

**Job Summary:** We are seeking a highly organized and detail-oriented Project Coordinator to join our team in Dubai. The successful candidate will be responsible for providing administrative support to the ME General Manager and ensuring the smooth operation of the Dubai office.

Key Responsibilities:

  • Office Management: Manage the ME General Manager's calendar, scheduling appointments and meetings, and keeping track of deadlines and important events.
  • Travel Arrangements: Arrange travel and accommodation for the ME General Manager, as needed.
  • Meeting Coordination: Coordinate and prepare for meetings, including arranging meeting rooms, preparing agendas, taking notes, and distributing meeting materials.
  • Research and Reporting: Conduct research and prepare reports for the ME General Manager, as required.
  • Confidentiality: Handle confidential information and maintain strict confidentiality at all times.
  • Event Planning: Organize events, which may include planning and executing company events, conferences, birthdays, welcoming new employees, seminars, etc.
  • Office Administration: Manage and maintain office supplies, equipment, and inventory.
  • New Team Member Onboarding: Welcome new team members, including setting up their workstations, providing necessary equipment, and ensuring a smooth transition.
  • Internal Communication: Work closely with the ME General Manager and HR Manager to develop and execute an internal communication strategy.
  • Content Creation: Craft compelling and engaging content for internal communications, including announcements, memos, presentations, articles, and other materials.
  • Project Supervision: Ad-hoc participation in transversal projects, including events, seminars, and in-store events.
  • HR Projects: Support HR projects and missions, including recruitment and employee onboarding.

Requirements:

  • Education: Graduated from a business school or equivalent university.
  • Experience: One successful experience in project management (internship or employment contract).
  • Interest: Interest in the watches and jewelry sector.
  • Skills: Excellent communication skills and interpersonal skills.
  • Personal Qualities: Capacity for being organized and demanding, dynamic, pro-active, and structured.