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Administrative Support Professional

3 weeks ago

Dubai, Dubai, United Arab Emirates Chalhoub Group Full time
Role Overview

At Chalhoub Group, we are seeking a highly organized and detail-oriented Administrative Support Professional to join our team. This role will provide high-level administrative support to our senior leadership, ensuring seamless execution of daily tasks and projects.

This is an exceptional opportunity for a motivated and proactive individual who thrives in a fast-paced environment. As an Administrative Support Professional, you will be responsible for managing calendars, preparing reports, and coordinating events.

We offer a dynamic work environment with opportunities for growth and development. If you have a passion for administration and are looking for a challenging role, please apply for this position.

Main Responsibilities:

  • Manage the Manager's diary and appointments
  • Screen incoming calls and correspondence and respond independently when required
  • Review selected documents that come to the Office of the Manager and make recommendations
  • Liaise with relevant individuals, departments, and external customers and suppliers on the Manager's behalf
  • Assist in presentations and other reports and documents as needed
  • Manage, in coordination with the travel department, travel plans, itineraries, expenses, etc.
  • Assist in planning and organizing visits of selected visitors
  • Create and maintain database and spreadsheet files
  • Follow up on progress of directives and projects managed by the Manager
  • Conduct research and prepare statistical reports
  • Arrange and coordinate events when required
  • Handle all digital archiving of documents, records, and reports
  • Perform general office duties such as ordering supplies, maintaining records management systems, etc.