Administrative Coordinator

1 week ago


Dubai, Dubai, United Arab Emirates Recooty Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Recooty. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our business.

Key Responsibilities
  1. Meeting Coordination: Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials.
  2. Reporting and Data Management: Pull reports and information from Ecolab systems.
  3. Calendar Management: Calendar management across time zones.
  4. Financial Administration: Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices.
  5. Travel Coordination: Coordinate domestic and international travel arrangements including processing of visas for international travel.
  6. HR Support: Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
  7. Communication and Reporting: Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders.
  8. Agenda and Action Item Management: Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly.
  9. Decision Making and Problem Solving: Exercise judgment and make decisions to promote smooth workflow and prioritization.
  10. Client Satisfaction: Ensure that internal and external client demands are met.
  11. SharePoint Management: Create, organize and manage various SharePoint sites and shared drives.
Requirements
  1. Education: High School Diploma or equivalent.
  2. Technical Skills: Intermediate proficiency in MS Office (Outlook, Excel, PPT).
  3. Immigration Sponsorship: Immigration sponsorship is not available for this position.
Preferred Qualifications
  1. Education: Bachelor's degree.
  2. Experience: 1 year of administrative experience.
  3. Skills: Ability to successfully manage multiple, competing priorities to meet deadlines.
  4. Communication Skills: Excellent verbal and written communication skills, with a strong customer service focus.
  5. Organizational Skills: Organizational skills and attention to detail.
  6. Problem Solving Skills: Ability to anticipate needs, be resourceful, and use sound judgment and tact.
  7. Critical Thinking: Critical thinking, analytical, and problem solving skills.
  8. Learning Agility: Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff.
  9. Teamwork: Ability to work independently, as well as collaborate in a team environment.
  10. Reliability and Flexibility: Reliability, flexibility and approachability.


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