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Administration Manager
2 weeks ago
This is a high-level administration position reporting directly to the HR & Administration Manager. The role involves overseeing day-to-day administration services, ensuring they are executed in a timely and cost-effective manner and in line with company policies.
Key Responsibilities- Direct all administrative services, supervising a team of staff and ensuring compliance with company policies.
- Supervise PRO staff with relation to Government Relations functions, including Employee Visa applications, visa renewals, Emirates ID applications, site gate passes, etc.
- Responsible for arranging staff transportation, scheduling, and monitoring of staff transfer buses.
- Ensure all documentation regarding insurances is up to date and in compliance with current UAE requirements.
- Supervise travel ticket booking and accommodation arrangements for employees.
- Responsible for corporate purchases, evaluating quotations from suppliers, and supporting price negotiations.
- Provide support on organization, budgeting, and execution of employee events.
- Arrange company vehicles, registration, and maintenance, ensuring competitive pricing from vendors.
- Sourcing and maintenance of living accommodation for employees if required.
- Responsible for scheduling drivers, receptionists, office attendants, cleaning staff.
- Monitor training and employee development requirements.
- At least 8 years of administration experience, with at least 4 years as an Administration Supervisor in Abu Dhabi.
- Excellent knowledge of UAE Visa Requirements and relevant experience of dealing with same.
- Experience of managing a diverse team in a professional and organized manner.
- Fluency in written and spoken English.
- Ability to manage time and work under pressure.
- Able to focus and drive tasks to completion.
