Logistics Operations Manager

4 weeks ago

Dubai, Dubai, United Arab Emirates totalenergies dubai Full time
Job Title: Assistant Manager Import Export

Job Summary:

We are seeking an experienced Assistant Manager Import Export to join our team at TotalEnergies Dubai. The successful candidate will be responsible for managing the day-to-day operations of import and export activities, ensuring compliance with local regulations and contractual obligations.

Key Responsibilities:
  • Manage the import and export operations, including verification of import shipment documents, customs clearance, and compliance with local regulations.
  • Supervise and control the activities carried out by logistics executives regarding import and export operations.
  • Ensure the safety and security of all vehicles by following all guidelines set in PATROM.
  • Point of escalation for matters related to exports.
  • Adhere to the global contract for freight forwarding and compliance to it.
  • Understand the customer requirements for the various facets of the business, including service levels agreements and freight costs.
  • Coordinate and communicate between the sales team and the plant for requirements and ensure that requirements are well met.
  • Ensure daily communication to the sales team on the status of sales orders.
  • Ensure timely communication to the sales team on the status of their export/local documents.
  • Ensure systematic replenishment of stocks for the warehouse so that there are no stockouts for the products agreed to maintain stock levels.
  • Delegate appropriately the responsibilities as listed above to the team and ensure the best results as a team in line with the expectations.
  • Be responsible to implement the Quality Management System so that effective and efficient results are achieved.
  • Ensure that the PATROM requirements are met by the Contractors, including SAFE TO LOAD checks.
  • Ensure that the vehicle planning is done takes into account PATROM requirements such as Driver Training, vehicle capacities, night waiver, route assessments, etc.
  • Controlling consumable for the warehouse operations.
  • Conduct ORM with service providers on a set schedule and take appropriate action on issues that arise.
  • Focal point of customer complaints related to logistics – to be resolved in KISSFLOW within stipulated time.
  • Update sales volume for PSL meetings.
  • Personally resolve critical logistics problems in order to ensure contractual commitments are met and any operational impact is minimized.
  • Verification of goods & service invoices.
Job Related Objectives & Assignments:
  • No accidents in the area under his purview.
  • Maintain Export IFOT.
  • Ensure the operations is as per the set SOP and responsible for its periodic updates.
  • Control Demurrage and port Storage charges.
  • No orders to be missed out in the execution process.
  • Overtime for staff/fleet/warehouse well-controlled and justified based on needs.
  • 100% Compliance with local regulations and contractual obligations.
  • Expenditure is controlled and managed within the history and trends.
  • Active participation in internal and external audits.
  • Implementation of BOE in WMS. Customs inventory should be matching with the TEMME inventory. Explanation on the difference.
COST MANAGEMENT (IMPORTS & EXPORT):
  • Control demurrage and port Storage.
  • Target for capacity utilization of import & export fleet.
QHSE Objectives and Assignments:
  • To understand and adhere to the current regulatory requirements applicable to the areas of responsibility.
  • Conduct regular audits and walk around to review the potential losses in the areas of responsibility.
  • Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by QHSE policy and Manuals.
  • To contribute, meet and improve upon the KPI and targets as set towards overall QHSE & Energy objectives.
  • Selection and availability of applicable PPEs at all times and ensuring the strict use of PPEs in the work area of responsibility.
  • Take part in the training program to acquire QHSE & Energy Management knowledge.
  • Participate in the safety risk assessment, health risk assessment, planned general inspections, loss control tours, and other kinds of audits as per the TLBU QHSE requirements.
  • Participate in the investigation and analysis of incidents as and when required.
  • Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons.
  • Maintain 100% compliance on PATROM.
  • Strict adherence and compliance towards Group HSE Charter & MAESTRO requirements and affiliate's HSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all times.
  • Demonstrates exemplary conduct, rigor, vigilance, and professionalism regarding HSE in all their activities.
  • Ensure adherence to compliance processes and guidelines specific to the position's roles and responsibilities.
  • To comply with the TEMME Safe Work Permit program (as per the PTW roles and responsibility assignment: process owner/ permit applicant/ issuing authority and approval authority).
  • Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons.
Contexte et Environnement:

Will be the key responsible for the day-to-day handling of all export dispatches with the key objectives of Fleet management, meeting / exceeding the agreed service levels.

Preparation & active involvement in Tender documentation for warehouse and transportation such as scope of work and contract reviews.

Will be the key responsibility to handle all import-related activities including but not limited to interacting with local authorities and service providers.

Conduct annual interim and annual performance review of the team in Import & Export dept.

Act in day-to-day operations in absence of Sr. Executive exports and imports.

Liaise with government authorities viz customs, port authorities, DPW, MOFI, MOFAIC, Dubai municipality and FANR

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