Supply Chain Coordinator

3 weeks ago


Dubai, Dubai, United Arab Emirates Talent Pal Full time

Job Summary

Talent Pal is seeking a highly organized and detail-oriented Supply Chain Administrator to join our team. The successful candidate will be responsible for supporting the Procurement and Logistics team in various administrative tasks, including sorting, dispatching, and processing invoices and documents.

Key Responsibilities

  • Support the Procurement and Logistics team in sorting, dispatching, and processing invoices and documents.
  • Create purchase orders in the ERP system for processing invoices.
  • Prepare and manage SCM documents in a timely and efficient manner.
  • Control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced for the SCM team.
  • Filing and archiving relevant documentation.
  • Creating templates for documents, file types, and document databases.
  • Checking and editing documents for accuracy and compliance.
  • Controlling the flow of documents in and out of the department.
  • Generating Goods Received Notes (GRN).
  • Analyzing data for process improvement and collaborating with suppliers and internal teams.
  • Support the smooth-running of the supply chain department through administrative duties.
  • The accurate recording and tracking of file movements within the organization.
  • Set up, copy, scan, and store documents.
  • Manage requests for documentation.
  • Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
  • Maintain confidentiality around sensitive documentation.
  • Ability to generate reports and prepare presentations.
  • Negotiation and inter-personal skills.
  • Ability to prepare, analyze, and understand feasibility study and market study updates.
  • Very good command in English communication both written and verbal.
  • Secure additional information on departmental/office needs and may prepare recommendations on vending sources.
  • Search and qualify new suppliers based on the project's needs.
  • Examine and analyze departmental/project purchasing needs to set an effective procurement plan.
  • Routinely interpret GRADE purchasing policy, process, and procedures to provide recommendations about areas of consideration to the Procurement/Logistics Manager.
  • Help manage and track all GRADE purchases with vendors and requestors including contract duration and expiration.
  • Seek new vendors who may qualify to do business with GRADE and identify vendors for purchasing.
  • Ensure updated vendor database and items master list.
  • Support Supply Chain Officers whenever necessary.
  • Track Project, General Materials orders and delivery times.

Requirements

  • Bachelor Degree in Engineering, Business Administration, Finance, or relevant certificate.
  • 3 years of experience as an administrator/document controller with basic knowledge in Procurement and Logistics.
  • Proficient in MS Office Excel and Word.
  • Knowledge in ERP system/MS D365.


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