Contracts Admin
7 months ago
Wood is currently looking for a Contracts Administrator to strengthen our team in Dubai, UAE.
- Administration of purchase orders and service contracts including managing change orders for in or out of scope items
- Prepares Request for Proposal. Interfaces with affected sections to clarify and ensure that all necessary data has been included.
- Receives contractors' responses to requests for proposals, determines each contractor's ability to meet Company and project requirements, and negotiates the terms and conditions.
- Negotiate changes to the terms and conditions in order to reduce risk exposure.
- Prepares contract documents and amendments, ensures that terms and conditions will be appropriate.
- Establishes and maintains accurate tracking records tailored to each contract.
- Prepare and provide contractually significant communications and notices.
- Review proposals to ensure compliance with contract requirements.
- Coordinate with the Legal, Risk, Project Controls, and Business Services on contractual terms and risk issues.
- Ensure compliance with management of vital records and relevant correspondence to support reporting, contract audit, claims and litigations, and contract close out.
- Prepare Kick-Off Meeting presentation package / Agenda / Setup meetings with Vendor / Contractors / Project Team and Coordinate / Lead KOM.
- Prepare Bid Check Estimate for the New Construction Contract / Evaluate commercial proposals.
- Review and verify Contractors Project Completion Note for completed scope of work.
**Skills/Qualifications**
- Engineering degree/equivalent
- 8+ years experience in a contracts administration role in the oil and gas industry
- Good understanding & extensive experience of procurement and contract administration processes and principles.
- Strong grasp of procedural requirements & necessity of providing an Audit Trail for Management purposes
- Ability to efficiently work with other groups to resolve issues
- Ability to adapt to tight deadlines, heavy workloads, and frequent changes in priorities
- Proficient in Microsoft Office suite of software programs
- Experience in SAP / Maximo will be preferred
- Understanding of materials and Site construction activities for an Oil and Gas Projects
**Key Results**
- Demonstrate excellent HSE behaviors at all times
- Possesses and is recognized as having a specialized depth of experience with Contract administration
- Interprets internal and external business challenges with impact on the organization and recommends best practice solutions.
- Superior analytical skills and ability to make decisions
- Excellent oral and written communication skills
- Strong Microsoft Office skills, particularly with Word and Excel
- Ability to prioritize and meet critical deadlines with a sense of urgency
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