Operations Executive
1 month ago
**Proficiency in handling freight inquiries, quotations, and coordination with local, and international clients**:
- **Good Experience in Dubai Trade, Processing of import/export customs declaration arranging transportation and delivery**:
- **Good knowledge of Dubai customs procedures, and Jebel Ali port-related operations.**:
- **Ensure there are adequate air waybill stocks at any given time**:
- **Ensure there are bookings available for usual shipments**:
- **Make additional booking as and when required**:
- **Ensure the packaging is correct and that the documents for the shipments are correct**:
- **Open a job for a new shipment and add details to the manifest**:
- **Manage the ad-hoc bookings before executing the AWB**:
- **Prepare CR list for delivery**:
- **Documentation for Air freight and Sea Freight**:
- **Dock booking for delivery at the airport**:
- **Track the shipment till its arrival at the consignee**:
- **Prepare documents for Dubai Trade submission**:
- **File for claim online as and when the Exit-Entry documents are stamped**:
- **Updating Trackers - Turnover Report, Daily Activity Monitoring, Daily Active File, Microsoft Team.**
**-analyze, create, and manage logistics plans**
**-Maintain airline bookings**
**-Generate and process all necessary documents related to shipment for import/export;**
**Bill Of Entry (BOE)**
**Airway Bill (AWB)**
**Invoice & packing List Shipment Manifest**
**- Handle multiple sea and air shipments end to end at the same time**
**- Interact with our customers in arranging their shipments, exceeding customer service expectations.**
**- Acceptance of goods and maintaining goods transfer from the store to the warehouse and to the airline.**
**-In the Warehouse, the unloaded Cargo should be checked and tallied with the Transfer Sheet by the Warehouse Supervisor and entered into the system.**
**-prepares a list of the CR numbers and the documents that must be delivered.**
**Receiving goods**
**1 Check the items to see if any prohibited items**
**2 Fill CR Form and give acknowledgment to the customer**
**3 Ensure the Delivery note is provided by the customer.**
**4 All documents mentioned in the quotation are provided by the customer**
**5 Ensure the marking on packages are correct and the CR number is also mentioned**
**- Ability to handle both LCL and FCL shipments and hazardous.**
**- Submit shipping instructions timely and accurate.**
**- Arranging Customs clearance - BOE - and documentation.**
**- Ensure documents are timely sent to customers for customs purposes.**
**- Understand all shipping incoterms for freight shipments.**
**- Coordinates all warehousing and logistics activities with the logistics team to meet customers' project deadlines and targets.**
**- Ensure timely movement and delivery of freight to customers.**
**- Ensure accurate and timely data entry into our operating system.**
**- Provides support to the sales team for customer development and maintenance.**
**- Applies knowledge of Freight Forwarding and freight structure and operations to resolve problems, make decisions, and achieve business objectives.**
**- Track and trace shipments and provide customers with daily or weekly tracking reports as required. Ensure accurate and timely client invoicing.**
**Education and Experience requirements**
- **Degree(information Technology)/MBA (LOGISTICS )in Business Administration, Supply Chain Management, or relevant field.**
**-Proven 2 years of experience as a Logistics Coordinator, Logistics Administrator, or a similar role.**
**-Good understanding and experience in air freight documentation, systems, countries' regulations, airline operations, and airport operations.**
**Job Skills and Competencies for this position**
**-Good experience in air freight and freighter loadings**
**-Experience in air freight consolidations and cost calculations**
**-Proven implementation and continuous improvement results with operations**
**-Good command of spoken & written English.**
**-Good PC skills in MS Word, MS PowerPoint, and MS Excel.**
**-Communication skills and Self-development.**
Pay: AED2,500.00 - AED3,000.00 per month
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