Eastern European Female Secretary with Lead

7 months ago

Dubai, United Arab Emirates Paradigm 3D Full time

Job Title: Female Secretary with Lead Generation and Mid-Level Accounting Experience

**Job Description**:
We are seeking a highly organized and efficient Female Secretary with **relevant experience in lead generation** to join our team should also be able coordinate company events. As a vital member of our administrative staff, you will play a crucial role in facilitating the smooth operation of our office by managing administrative tasks, **enhancing lead generation strategies**, and assisting the management.

**Communication & Client Relations**:
Maintain the Higher management (Chief Officer) schedule, coordinating appointments and meetings.

Organize and prepare materials for meetings, taking accurate minutes.

Manage travel arrangements for the CO and potentially other staff.

Handle confidential information and documents with discretion.

Maintain office supplies and equipment.

Utilize CRM software to manage client/customer data, including creating and updating contact records, logging interactions, and generating reports.

This addition highlights the ability to use CRM software, which is a valuable asset for an office secretary.

Increase efficiency by automating tasks and streamlining data management.

**Event Management**:
Assist with pre-event planning, logistics, and coordination.

Manage post-event follow-up and reporting.

**Social Media Management**:
Develop and execute a social media strategy to increase brand awareness and engagement.

Create compelling content for various platforms (e.g., Facebook, Instagram, LinkedIn).

Schedule and publish social media posts using relevant tools.

Monitor and respond to comments and messages in a timely and professional manner.

**Responsibilities**:

- Administrative Support: Provide comprehensive administrative support to the management team and other staff members, including managing schedules, arranging appointments, coordinating meetings, and handling correspondence.
- **Mid-Level event management skill and clients follow up**: Assist with **basic and intermediate accounting tasks** such as invoicing, accounts payable/receivable, expense tracking, and financial record-keeping. Utilize accounting software such as Zoho Books to maintain financial records accurately.
- Documentation and Filing: Maintain organized and up-to-date files, both electronic and physical, ensuring easy retrieval of important documents and information as needed.
- Office Management: Oversee office supplies inventory, order supplies as needed, and ensure the office environment is tidy and well-maintained. Assist with other office-related tasks as required.
- Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality in all aspects of work.

**Requirements**:

- Proven experience as a secretary, administrative assistant, or similar role.
- Demonstrated experience in lead generation and/or sales support.
- **Mid-level understanding of accounting principles** and experience with accounting software, preferably Zoho Books.
- **Minimum 5 years of UAE experience** in multiple national firms.
- Valid UAE driving license preferred.
- Familiarity with sales and marketing tools such as Sales Navigator and HubSpot.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong communication skills, both written and verbal.
- Attention to detail and accuracy in all work tasks.
- Ability to work independently with mínimal supervision and as part of a team.
- Flexibility and adaptability to handle changing priorities and deadlines.
- Professional demeanor and positive attitude.

Pay: AED6,000.00 - AED7,000.00 per month

Application Question(s):

- We offer European products and services so particular about applicant background

**Experience**:

- Lead gen experience?: 5 years (required)

**Language**:

- Fluent English (preferred)

License/Certification:

- UAE Driving License (required)

**Location**:

- Dubai (preferred)

Willingness to travel:

- 25% (preferred)

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