Admin Assistant
1 month ago
Zapegg Tax Consultant is seeking a reliable and organized **Admin Assistant** to support our team in Dubai. In this role, you’ll manage a variety of administrative tasks that are essential to our day-to-day operations, ensuring a well-coordinated and productive work environment. This position requires an individual who is detail-oriented, efficient, and able to handle multiple responsibilities while maintaining a high standard of professionalism.
**Key Responsibilities**:
- **Office Coordination**: Assist in daily office operations, including handling incoming calls, greeting clients, and managing general inquiries to create a welcoming environment.
- **Document Management**: Organize and maintain digital and physical files, ensuring all documents are easily accessible and systematically stored.
- **Scheduling Support**: Manage calendars and schedule appointments, coordinating meetings and conference calls for the management team as required.
- **Supply Management**: Monitor office supplies and place orders when necessary to maintain stock levels, working within the budgetary guidelines.
- **Data Entry and Record-Keeping**: Perform data entry tasks to update client records, ensure accurate logs, and maintain confidentiality in handling sensitive information.
- **Event and Travel Arrangements**: Assist with planning and coordinating company events, as well as making travel and accommodation arrangements for staff when needed.
- **Support to HR and Finance**: Aid HR in tasks such as onboarding new employees, and support the finance department with basic invoice processing and expense reports.
**Requirements**:
- **Education**: High school diploma or equivalent; a diploma or certificate in office administration is a plus.
- **Experience**: Minimum of 1 year of experience in an administrative or office support role, preferably within a finance or consultancy firm.
- **Technical Skills**: Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with office management software.
- **Organizational Skills**: Strong attention to detail and the ability to manage multiple tasks effectively.
- **Communication Skills**: Excellent verbal and written communication skills with a professional demeanor.
- **Time Management**: Ability to prioritize tasks and work efficiently within deadlines.
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