Administrative Secretary

4 weeks ago


Dubai, United Arab Emirates Eton Institute Full time

We are currently looking for an Administrative Secretary / Office Manager for one of our sister companies.

**Responsibilities**:

- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Make travel arrangements for executives when necessary
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Take part in budgeting and financing when necessary
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Renew and manage office licences / trade licenses third party contracts etc
- Conduct market surveys and analysis time to time when asked to do so
- Be an integral part of the company

**Qualifications**:

- Bachelors or Masters Degree.
- Formal qualification in a similar position
- 3 years of experience as an Administrative Secretary would be advantageous
- Advanced proficiency in managing documents, spreadsheets, and databases
- Ability draft, edit or customise legal documents
- Project management skills
- Ability to liaise internally and externally on administrative matters
- Exceptional filing, recordkeeping, and organizational skills
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills and flexibility
- Willingness to learn


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