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Front Desk Executive Assistant

2 months ago

Dubai, United Arab Emirates The Qode FZ LLC Full time

We are looking for a Saudi based dynamic **Front Desk Executive Assistant **to join our growing team in D3

**Title**: Front Desk Executive Assistant

**Reports to**: Senior HR & Administration Manager

**Office**:Dubai Design District, Dubai

**KEY ATTRIBUTES | QUALIFICATIONS**
- Previous working experience as a Receptionist/Personal Assistant/Executive Secretary
- In-depth knowledge of office management systems and procedures
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent communications and interpersonal skills
- Discretion and confidentiality
- Proactive problem solver
- Flexibility and adaptability
- With excellent computer (Microsoft Office) skills
- Team player with a positive ‘can do’ attitude
- Excellent judgment and creative problem-solving skills
- Must be self-motivated and proactive, going above and beyond his call of duty
- Possess an ability to work comfortably and efficiently in a collaborative setting
- Ability to juggle multiple priorities and work in a fast-paced environment
- To have great attention to detail
- To be bright, friendly, and outgoing
- Excellent command of spoken and written English
- Bachelor’s degree holder
- Interest in luxury is a plus

**KEY AREAS OF RESPONSIBILITY**
- Performs a variety of duties at the front desk.
- Greet clients and employees as soon as they arrive and connect them with the appropriate party
- Respond accurately to internal and external information requests
- Schedule and coordinate appointments and meetings
- Organize travel requirements, booking flights, accommodation, and restaurant reservations
- Prepare reports and documentation for meetings and appointments
- Act as the point of contact between the managers and internal/external clients
- Assist with other ad-hoc administrative and project requirements as needed
- Calendar management
- Provide administrative support to ensure efficient operation of office
- Answer phone calls and transfer to the appropriate staff member
- Carry out administrative duties such as filing, typing, copying, scanning etc.
- Support the team by performing tasks related to organization
- Maintain supplies inventory by checking stocks to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies
- Reminding the managers of important tasks and deadlines
- Liaising with staff, suppliers, and clients
- Organizing the manager’s personal commitments and conducting support and research as needed (including holidays and weekends)
- Manage the diaries and schedules
- Assist with on-boarding of new employees
- Company-wide committee facilitation and participation
- Assisting with the day-to-day efficient operation of the office
- Coordinate courier services both local & international
- Support in activities and company organized events as needed
- Update and maintain databases such as mailing lists, contact lists and client information
- Ensure office equipment is properly maintained and serviced
- Contributes to team effort by accomplishing related results as needed

**Salary**: From AED5,000.00 per month

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