Real Estate Admin

2 weeks ago


Dubai, United Arab Emirates MAYAK REAL ESTATE Full time

**Job description**

**Language: English (Preferable) Philippians (Preferable)**

**Responsibilities**:
**Administrative**

**Support**:Assist real estate agents with administrative tasks, such as drafting and preparing contracts, leases, agreements, and other required paperwork.
Provide administrative assistance in scheduling property showings, inspections, appraisals, and closings.
Coordinate and facilitate communications between clients, real estate agents, and other stakeholders throughout the property transaction process.
Maintain and update property listings, ensuring accuracy and timely revisions.
**Transaction Coordination**:Oversee the entire real estate transaction process to ensure compliance with legal and company policies.
Prepare and organize all necessary documentation for property transactions and ensure they meet legal and regulatory requirements.
Liaise with escrow officers, lenders, title companies, and other parties to facilitate smooth transaction closings.
Track key milestones and deadlines involved in the transaction process to ensure timely completion.
Verify and confirm all transaction-related invoices, expenses, and payments.
**Database and Records Management**:Ensure accurate and up-to-date data entry of property listings, contracts, and transaction details into the company's database.
Organize and maintain physical and digital filing systems, ensuring easy retrieval and confidentiality of sensitive information.
Generate reports, spreadsheets, and presentations as required by management and real estate agents.
**Client Relations**:Provide exceptional customer service to clients by promptly addressing inquiries, updates, and concerns.
Maintain a positive and professional relationship with clients, real estate agents, and other relevant parties involved in the transaction process.
Attend to client feedback and resolve any issues that may arise during the transaction process.

**Requirements**:Proven experience as a Real Estate Administrator with a minimum of 3 years in real estate administration.
In-depth knowledge of real estate transaction processes, including contracts, leases, and property listing management.
Proficiency in using real estate software and databases (e.g., Property Finder, Dubbizzle Buyut, CRM software, transaction management systems).
Excellent organizational and time management skills, with the ability to prioritize multiple tasks effectively.
Exceptional attention to detail and accuracy in working with paperwork and documentation.
Strong interpersonal and communication skills, with the ability to communicate clearly and professionally with clients and colleagues.
High level of professionalism, integrity, and ethical conduct.

**Language: English (Preferable) Philippians (Preferable)**

If you meet the above qualifications and are seeking a challenging opportunity in real estate administration, we encourage you to submit your resume and cover letter. Join our team and be part of a dynamic and growing real estate organization.

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Real Estate Admin: 3 years (required)

**Language**:

- English (required)


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