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Personal Assistant/secretary
2 weeks ago
**Responsibilities**:
- Manage and maintain executives' or professionals' calendars, scheduling appointments, meetings, and conferences efficiently.
- Coordinate and arrange virtual meetings, including sending invitations, managing RSVPs, and setting up video conferencing platforms.
- Prepare meeting agendas, materials, and presentations in collaboration with team members and distribute them in advance.
- Take meeting minutes, document action items, and follow up on outstanding tasks.
- Conduct thorough research and compile information for reports, presentations, and projects as assigned.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation, when necessary.
- Manage and maintain confidential and sensitive information with the utmost professionalism and discretion.
- Handle ad hoc administrative tasks, such as data entry, expense tracking, and filing, to ensure efficient office operations.
- Prioritize and manage multiple tasks simultaneously, demonstrating excellent time management skills and attention to detail.
**Requirements**:
- Proven experience as an administrative assistant, personal secretary, or similar role.
- Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Tech-savvy and adaptable to new software and online tools.
- Ability to work independently and remotely, demonstrating self-motivation and accountability.
- Strong problem-solving skills and ability to handle unexpected changes or challenges.
- High degree of professionalism and discretion in handling confidential information.
- Proactive and detail-oriented, with a commitment to delivering high-quality work.
Preferred Qualifications:
- Experience supporting executives or professionals in a remote or virtual capacity.
- Familiarity with project management methodologies and tools.
- Knowledge of virtual collaboration platforms such as Slack, Trello, or Asana.
- Understanding of basic accounting principles and expense tracking.
**Job Type**: Part-time
Part-time hours: 14 per week
**Salary**: AED900.00 - AED1,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (preferred)
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