General Services Assistant
2 weeks ago
The General Services Assistant will play a crucial role in supporting the efficient functioning of various administrative and operational aspects within the General Services Department at ADSM. This position requires a proactive and detail-oriented individual who can thrive in a fast-paced and collaborative environment.
**Responsibilities**:
- Assist in ensuring that the campus emergency procedures are followed.
- Assist in ensuring first aids kits and fire extinguishers are kept up in an operating condition.
- Assist in general office tasks, including filing, photocopying, and data entry.
- Assist in scheduling and coordination of meetings and events within the department.
- Coordinate with the cleaning team to ensure cleanliness of common areas, meeting rooms, and workspaces.
- Coordinate maintenance and repairs of equipment and facilities within ADSM.
- Assist in monitoring and replenishing office supplies
- Assist in providing building maintenance and respond to maintenance requests
- Assist in providing office supplies upon request and manage the copier machines
- Support the planning and execution of ADSM’ events, lectures, workshops, and seminars.
- Assist with logistics, setup, and coordination of events to ensure smooth operations
- Work closely with the General Services Supervisor to manage catering companies, cafeteria, and vending machines.
- Respond to inquiries and requests from faculty, staff, and students in a professional manner.
- Draft and edit routine correspondence, announcements, and reports as needed
- Work collaboratively with the General Services Supervisor and other administrative staff to ensure cohesive departmental operations.
- Liaise with external vendors and service providers as directed.
**Skills**:
- Minimum of a Secondary Diploma, university degree is preferable.
- Relevant experience in General Services.
- Working Computer skills are necessary.
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