P&o Maritime Logistics

4 weeks ago

Dubai, United Arab Emirates Talent Pal Full time

**ABOUT THE ROLE**:
Based at our Corporate Office in Dubai, the Assistant Procurement Manager - Dry Docking Projects is responsible for leading, coordinating, managing, and administering all procurement activities for P&O Maritime Logistics Offshore - Dry docking projects - Caspian.. He or She plays a vital role in ensuring the smooth and cost-effective procurement of materials, services, and equipment for the upcoming dry docking of P&O Maritime Logistics vessels. The Assistant Procurement Manager should work closely with the technical team to identify and source essential items, negotiate competitive prices with vendors, and manage the logistics of delivery and installation.

**KEY ACCOUNTABILITIES**
- To lead, coordinate, manage, and administer all procurement activities for P&O Maritime Logistics Offshore - Dry docking projects - Caspian.
- Play a vital role in ensuring the smooth and cost-effective procurement of materials, services, and equipment for POML vessel's upcoming dry docking.
- Work closely with the technical team to identify and source essential items, negotiate competitive prices with vendors, and manage the logistics of delivery and installation.
- Contribute directly to the timely and successful completion of the dry docking, minimizing downtime and maximizing operational efficiency.
- Ensure implementation of P&O Maritime Logistics Group Procurement Procedures and Policies.
- Deep engagement and partnership with all Stakeholders to reduce gap and ensure smooth functioning.
- Identify and implement cost savings and process improvements initiatives which meet or exceed company objectives and prepare strategy for implementation for review with Line manager.

**Procurement**
- Develop and manage the procurement plan for the dry docking:

- Discuss with Technical team on the annual docking plan and finalize the procurement strategy
- Review the technical specifications and requirements received from Technical Superintendent.
- Research, Identify and vetting potential vendors based on factors like quality, reliability, previous experience with dry docking projects, price competitiveness, and geographical proximity to the shipyard. Shortlisting reliable vendors through pre-qualification processes.
- Drafting detailed requests for proposals (RFPs) outlining the required materials and services with clear specifications, quality standards, delivery timelines, and budget constraints. Negotiating contracts with chosen vendors to secure the best possible value for the company while adhering to established guidelines.
- Secure the best possible value for the company while adhering to budget constraints and quality standards.
- Manage the procurement process:

- Place purchase orders and track deliveries to ensure timely arrival of goods and services.
- Create a comprehensive plan outlining the entire procurement process, including timelines, budget allocation, vendor selection, purchase orders, delivery schedules, and contingency plans.
- Coordinate with vendors and the shipyard to ensure timely delivery of all materials and equipment to the designated location, complying with customs regulations and safety protocols.
- Overseeing the verification and approval of invoices for delivered materials and services, ensuring accuracy and timely payment to vendors.
- Liaise with vendors to resolve any issues or discrepancies related to deliveries or quality.
- Maintain accurate records and reports:

- Track all procurement activities and expenses related to the dry docking.
- Prepare detailed reports on vendor performance, cost analysis, and budget variances.
- Identify opportunities for improvement in future procurement processes.
- Complete post-docking cost analysis, accounting for any deviations from the initial budget and identifying possible cost-saving strategies for future dry dockings.
- Collaborate effectively with internal stakeholders:

- Foster strong relationships with the technical team, ship's crew, and other departments involved in the dry docking process. Communicate effectively to ensure clarity and alignment on procurement requirements and timelines.
- Stay updated on maritime regulations and industry trends: Continuously learning about evolving regulations and best practices in maritime procurement for dry docking, ensuring compliance and adapting processes to maximize efficiency and cost-effectiveness.
- Proactively address any concerns or challenges that may arise during the procurement process.
- Demonstrate flexibility and the ability to manage unexpected situations or changes in plans during the dry docking process, finding solutions to ensure mínimal disruption and successful completion of the project.
- Negotiate and Establish frame agreements and contracts with key suppliers to achieve cost savings and generate process improvement.
- Build strong relationships with key contacts of the suppliers and working with them closely to develop best possible supplier relationship.
- Take

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