Personal Assistant

3 weeks ago


Dubai, United Arab Emirates Olga Events Full time

CAN JOIN IMMEDIATELY

**Role Profile: Personal Assistant to the Owner of a Wedding and Event Management Business**

**Job Title**: Personal Assistant

**Reports To**: Owner, Wedding and Event Management Business

**Job Overview**:
**Key Responsibilities**:
1. **Administrative Support**:

- Manage and organize the owner's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize documents such as contracts, proposals, and presentations.

2. **Meeting and Task Coordination**:

- Coordinate and prepare for meetings, including agenda preparation, minute taking, and follow-up on action items.
- Manage and prioritize a variety of tasks and projects assigned by the owner, ensuring deadlines are met.

3. **Event Coordination Assistance**:

- Assist in various aspects of event planning, including vendor communication, client liaison, and on-site coordination.
- Help in the design and execution of event concepts, themes, and layouts.
- Provide support during events, including problem-solving, coordination of staff, and ensuring client satisfaction.

4. **Client Interaction**:

- Act as a point of contact for clients in the owner’s absence, maintaining professionalism and confidentiality.
- Assist in client consultations and follow-ups, ensuring client needs are addressed promptly.

5. **Miscellaneous Duties**:

- Perform general office duties, such as filing, copying, and maintaining office supplies.
- Conduct research and gather information as needed for projects and events.
- Undertake personal errands for the owner as required.

**Qualifications**:

- Proven experience as a personal assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and familiarity with event management software.
- Ability to work flexibly and adapt to changing priorities.
- High level of discretion and confidentiality.
- Passion for the events industry is a plus.

**Working Conditions**:

- This role may require working outside of standard office hours, including evenings and weekends, especially during events.
- Some travel may be required for event locations or vendor meetings.

**Career Path**:

- Opportunities for growth include roles in event management, project coordination, or a senior administrative position within the industry.

This role profile outlines a comprehensive and dynamic position, ideal for someone passionate about the events industry and skilled in multitasking and organization.

Pay: AED5,000.00 per month

Application Question(s):

- CAN JOIN IMMEDIATLY



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